Dynamic Front Office Administrator

SingerLewak; Albany (OR); On-site; USD 33,000 - 39,000; Full time

Job summary

SingerLewak seeks an administrative assistant in Albany, OR to support office operations, answer phones, greet clients, manage mail, and assist with scheduling and documents delivery. The role requires professionalism, multitasking, and a valid driver’s license.

Responsibilities include coordinating meetings, handling tax returns and invoices delivery, and supporting the Office Coordinator and Partners on various projects as needed.

Qualifications

• High school diploma or equivalent required.
• Ability to perform several tasks concurrently with ease and professionalism.
• Ability to operate a multi-line telephone switchboard.
• Ability to read, write, speak and understand English fluently.
• Must have a valid driver’s license.

Responsibilities

• Answers phone and transfers or connects quickly and efficiently, using a multi-line telephone system.
• Greets clients and visitors as soon as they arrive in the office in professional and friendly manner and alerts appropriate personnel.
• Manages incoming and outgoing mail.
• Performs other clerical work as requested such as scanning, photocopying, faxing, filing, binding, and stuffing envelopes.
• Schedules client meetings and maintains staff calendars.
• Delivers tax returns and invoices to clients.
• Runs errands, as necessary, to support administrative requirements as defined by Office Coordinator or Partners.
• Works closely with Office Coordinator to assist with other projects as needed.

Skills

Multitasking

Telephone switchboard

English fluency

Education

High school diploma or equivalent

Job description

SingerLewak seeks an administrative assistant in Albany, OR to support office operations, answer phones, greet clients, manage mail, and assist with scheduling and documents delivery. The role requires professionalism, multitasking, and a valid driver’s license.

Responsibilities include coordinating meetings, handling tax returns and invoices delivery, and supporting the Office Coordinator and Partners on various projects as needed.