Office Manager & Administrative Specialist

Linn County Oregon; Oregon (WI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Oregon PERS retirement

Paid holidays and leave

Medical/Dental/Vision insurance

Deferred compensation

Employee assistance program

Longevity pay

Flexible work schedules

Job summary

Linn County General Services in Albany, Oregon, seeks an Administrative Assistant/Office Manager 3 to coordinate daily front office operations and support the budget, HR, contracts, and department procedures.

The role emphasizes maintaining confidential information, supervising staff, and producing clear financial and administrative records for leadership. Strong organizational skills are required.

Qualifications

• Associate's Degree in Business Administration or related field with major budgeting, accounting, HR or project management coursework.
• At least four years of progressively responsible office management experience in a high-level professional office.
• Experience supervising staff and handling financial or budget administration.

Responsibilities

• Coordinate daily front office operations for the General Services office.
• Plan, assign, review, and coordinate staff work and workflow.
• Support Department Director and management with administrative tasks and forms.
• Develop and maintain departmental forms, procedures, records, and systems.
• Prepare, edit, and distribute correspondence, reports, and presentations.
• Assist with annual operating budget preparation and expenditure monitoring.
• Process invoices, vouchers, purchase orders, and financial documents.
• Coordinate HR activities, recruitment, onboarding, and personnel records.
• Maintain electronic records and databases using Office and county software.

Skills

Office management practices

Organizational skills

Independent task completion

Information analysis

Clear correspondence preparation

Financial record keeping

Staff supervision

Professional communication

Stakeholder relationships

Education

Associate's Degree in Business Administration or related field

Tools

Microsoft Office

County software systems

Job description

Linn County General Services in Albany, Oregon, seeks an Administrative Assistant/Office Manager 3 to coordinate daily front office operations and support the budget, HR, contracts, and department procedures.

The role emphasizes maintaining confidential information, supervising staff, and producing clear financial and administrative records for leadership. Strong organizational skills are required.