Dynamic Front Office & Admin Coordinator

HEALSEE CAPSULES INCORPORATED; Bessemer City (NC); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k)

Paid time off + Holiday pay

Job summary

HEALSEE CAPSULES INCORPORATED in Bessemer City, NC, is seeking an administrative assistant for a full-time, on-site role. You will welcome visitors, answer calls, manage calendars, and support HR and office operations in a fast-paced manufacturing setting.

Requirements include a high school diploma or GED, 2+ years of relevant experience, and proficiency with Outlook, Word, Excel, PowerPoint, and Teams. Competitive benefits and room for growth are offered.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 2+ years in administrative roles such as assistant, receptionist, or coordinator.
• Experience in manufacturing or regulated environments is a plus.
• Proficiency with MS Office and basic office equipment.

Responsibilities

• Greet visitors and act as primary front-office contact.
• Answer and route calls, take messages, respond to inquiries.
• Coordinate sign-in, badges, access, and notifications for employees.
• Manage mail, deliveries, and maintain organized spaces.
• Schedule meetings, reserve rooms, and coordinate travel and events.
• Prepare reports, forms, agendas, and minutes; maintain filing systems.
• Procure office supplies, manage inventory, and coordinate vendors.
• Provide HR support: interview scheduling, onboarding materials, and sensitive information handling.

Skills

Customer service

Organization

Multitasking

Professional communication

Education

High School Diploma or GED

Associate degree in business administration

Tools

Microsoft Outlook

Microsoft Word

Excel

Teams

Job description

HEALSEE CAPSULES INCORPORATED in Bessemer City, NC, is seeking an administrative assistant for a full-time, on-site role. You will welcome visitors, answer calls, manage calendars, and support HR and office operations in a fast-paced manufacturing setting.

Requirements include a high school diploma or GED, 2+ years of relevant experience, and proficiency with Outlook, Word, Excel, PowerPoint, and Teams. Competitive benefits and room for growth are offered.