Administrative Office Coordinator

HEALSEE CAPSULES INCORPORATED; Bessemer City (NC); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k)

Paid time off + Holiday pay

Job summary

HEALSEE CAPSULES INCORPORATED in Bessemer City, NC, is seeking an administrative assistant for a full-time, on-site role. You will welcome visitors, answer calls, manage calendars, and support HR and office operations in a fast-paced manufacturing setting.

Requirements include a high school diploma or GED, 2+ years of relevant experience, and proficiency with Outlook, Word, Excel, PowerPoint, and Teams. Competitive benefits and room for growth are offered.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 2+ years in administrative roles such as assistant, receptionist, or coordinator.
• Experience in manufacturing or regulated environments is a plus.
• Proficiency with MS Office and basic office equipment.

Responsibilities

• Greet visitors and act as primary front-office contact.
• Answer and route calls, take messages, respond to inquiries.
• Coordinate sign-in, badges, access, and notifications for employees.
• Manage mail, deliveries, and maintain organized spaces.
• Schedule meetings, reserve rooms, and coordinate travel and events.
• Prepare reports, forms, agendas, and minutes; maintain filing systems.
• Procure office supplies, manage inventory, and coordinate vendors.
• Provide HR support: interview scheduling, onboarding materials, and sensitive information handling.

Skills

Customer service

Organization

Multitasking

Professional communication

Education

High School Diploma or GED

Associate degree in business administration

Tools

Microsoft Outlook

Microsoft Word

Excel

Teams

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time HEALSEE CAPSULES INCORPORATED, Bessemer City, NC, US

7 days ago Requisition ID: 1007

Location: Bessemer City, NC
Pay: Based on experience

Status:Full-time
Hours: 8:00am – 5:00pm

Schedule:Monday - Friday

What You’ll Do

• Serve as the primary front-office contact by welcoming visitors, employees, applicants, vendors, and contractors in a professional and helpful manner.
• Answer, screen, and route incoming telephone calls; take accurate messages and respond to general inquiries.
• Coordinate visitor sign-in, identification, badges, access, and employee notification while maintaining accurate visitor, contractor, key, and access-card records.
• Manage incoming and outgoing mail, packages, courier services, and deliveries, and maintain an organized reception area, conference rooms, breakroom, and common office spaces.
• Manage calendars, schedule meetings and appointments, reserve conference rooms, and coordinate travel, visitor accommodations, and company events.
• Prepare correspondence, reports, spreadsheets, presentations, forms, agendas, and meeting minutes, and maintain organized electronic and paper filing systems.
• Order office and facility supplies, monitor inventory, coordinate vendors and office equipment service, route maintenance requests, and process purchase requests, invoices, receipts, and expense documentation.
• Provide limited administrative support to the HR Director by scheduling interviews, orientation, training, and employee meetings; preparing new-hire materials, badges, and workspaces; routing employee questions appropriately; and protecting confidential information.

What We’re Looking For

• High school diploma or GED; associate degree in business administration, office administration, or a related field preferred.
• At least two years of experience as an administrative assistant, office coordinator, receptionist, or in a similar administrative position.
• Experience working in a manufacturing, warehouse, pharmaceutical, nutraceutical, or other regulated environment is preferred.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and standard office equipment, with the ability to learn company systems.
• Strong written and verbal communication, professional telephone etiquette, and a customer-service-oriented approach.
• Excellent organization, attention to detail, confidentiality, time management, and multitasking skills, with the ability to work independently in a fast-paced environment.
• Ability to sit, stand, and walk for extended periods and occasionally lift or move office supplies weighing up to 25 pounds.

Why Join Us

• Competitive pay
• Medical, dental, and vision insurance
• 401(k)
• Paid time off + Holiday pay
• Career growth in a rapidly expanding manufacturing company

Healsee Capsules, Inc is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment based on race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other protected characteristic in accordance with applicable federal, state, and local laws.