Dynamic Executive Assistant to the Executive Director (Nonprofit)

Ronald McDonald House Southern California; Loma Linda (CA); On-site; USD 30,000 - 34,000; Full time

Job summary

Ronald McDonald House Southern California is seeking an Administrative Assistant to the Executive Director to provide comprehensive executive support. You will manage complex calendars, coordinate meetings, organize materials, and help maintain confidential board and governance records.

This role supports the ED and leadership team across office operations, development-related tasks, and external relations, ensuring timely, accurate communications and efficient administrative workflow.

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• Minimum of one year of administrative or executive support experience preferred.
• Demonstrated experience supporting senior leadership and managing executive calendars.
• Bilingual English/Spanish a plus.
• Proficient with modern office productivity tools; nonprofit environments preferred.

Responsibilities

• Provide administrative and general office support to the Executive Director and senior leadership staff.
• Coordinate complex calendar management, scheduling meetings, and preparing agendas and materials.
• Serve as primary contact for scheduling requests involving the Executive Director and manage time effectively.
• Draft, format, and proofread correspondence, reports, and internal documents for the ED and leadership team.
• Maintain confidentiality and exercise sound judgment with sensitive information.

Skills

Calendar management

Executive support

Communication

Organizational skills

Discretion

Multitasking

Education

Bachelor’s degree preferred

High school diploma or GED required

Tools

MS Office 365

Microsoft Teams

Canva

Job description

Ronald McDonald House Southern California is seeking an Administrative Assistant to the Executive Director to provide comprehensive executive support. You will manage complex calendars, coordinate meetings, organize materials, and help maintain confidential board and governance records.

This role supports the ED and leadership team across office operations, development-related tasks, and external relations, ensuring timely, accurate communications and efficient administrative workflow.