Dynamic Events & Conferences Administrative Coordinator

Calvin University; Grand Rapids, Northern (MI, KY); Hybrid; USD 25,000 - 33,000; Full time

Job summary

Calvin University in Grand Rapids, MI, seeks an Administrative Assistant for the Conferences & Events Department. This full-time, in-person role handles front desk duties, scheduling, event coordination, and clerical support to ensure smooth operations across campus partners and event teams.

The position requires a bachelor’s degree with 1–3 years of experience, strong organizational and communication skills, and proficiency in the Microsoft Office suite.

Qualifications

• Bachelor's degree required with 1–3 years of professional experience preferred.
• Strong organization, written and verbal communication, interpersonal and analytical abilities expected.
• Proficiency with computers and Microsoft Office Suite required.

Responsibilities

• Answer inquiries at the front desk and provide exceptional customer service to Calvin hosts, clients, and attendees.
• Maintain calendars, scheduling, and event information in management software.
• Support invoicing, payments, and on-site event operations as needed.
• Assist with communications and coordination among campus partners and student workers.

Skills

Organizational skills

Written & verbal communication

Interpersonal skills

Analytical skills

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Calvin University in Grand Rapids, MI, seeks an Administrative Assistant for the Conferences & Events Department. This full-time, in-person role handles front desk duties, scheduling, event coordination, and clerical support to ensure smooth operations across campus partners and event teams.

The position requires a bachelor’s degree with 1–3 years of experience, strong organizational and communication skills, and proficiency in the Microsoft Office suite.