Archives & Digital Records Assistant

Calvin University; Grand Rapids (MI); On-site; USD 30,000 - 42,000; Full time

Job summary

Calvin University in Grand Rapids, Michigan, seeks an organized Archives Administrative Assistant for Heritage Hall Archives. The role supports access, digitization, and reference services in a university archival setting.

The position involves preparing inventories, organizing collections, assisting patrons, handling inquiries, and learning archival software such as Archon and BePress; teamwork and strong communication are essential.

Qualifications

• Requires a high school diploma or GED; college level education is beneficial.
• Good communication, interpersonal and organizational skills are required.
• Familiarity with Microsoft Office Word and Excel; ability to learn new software.

Responsibilities

• Organize university, seminary, and other collections by arranging incoming material according to record groups and placing materials in acid-free folders and boxes or digital equivalents.
• Produce accurate inventories or lists of physical or digital contents with correct information related to box/folder or digital organization.
• Respond to mail, email, and phone inquiries; assist patrons in finding materials and providing information; scanning services to maintain positive public relations.
• Coordinate accession of new materials using archival best practices and local guidelines to increase access to holdings.
• Digitize print records and organize and upload records to digital repositories such as Hekman Library’s Digital Commons.
• Learn and use database software such as Microsoft Excel, Archon, and BePress.

Skills

Communication skills

Organization

Interpersonal skills

Education

High school diploma or GED

College level education beneficial

Tools

Microsoft Word

Microsoft Excel

Archon

BePress

Job description

Calvin University in Grand Rapids, Michigan, seeks an organized Archives Administrative Assistant for Heritage Hall Archives. The role supports access, digitization, and reference services in a university archival setting.

The position involves preparing inventories, organizing collections, assisting patrons, handling inquiries, and learning archival software such as Archon and BePress; teamwork and strong communication are essential.