HR Administrative Assistant - Operations & Budget Support

Clay Today; Allendale Charter Township, Northern (MI, KY); Hybrid; USD 34,000 - 39,000; Full time

Job summary

Grand Valley State University in Allendale, MI is seeking an Administrative Assistant - Human Resources (Confidential Clerical) to provide confidential administrative support to the Executive Director for Human Resources and the HR team. The role includes calendar management, meeting scheduling, travel coordination, budgeting, and document preparation in a fast-paced environment.

Required are a high school diploma with at least five years of relevant experience, strong Microsoft Office skills,

Qualifications

• High school graduate or equivalent.
• Minimum of five years of relevant work experience.
• Demonstrated administrative and organizational skills.
• Experience with various computer software applications such as Microsoft Office and/or equivalent.
• Data entry experience.
• Typing and spelling competency with grammar and proofreading skills.
• Possess strong verbal and written communication skills.
• Demonstrated experience to successfully provide quality customer service.
• Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
• Demonstrated experience to successfully coordinate large projects.
• Demonstrated experience to successfully handle multiple demands efficiently.
• Demonstrated experience in a supervisory role or equivalent.
• Demonstrated experience to successfully organize and prioritize workload.
• Demonstrated experience to handle complex budget records and assist with financial concerns.
• Demonstrated experience to successfully navigate challenging situations in the workplace, while using good judgment.
• Ability to work under pressure and meet deadlines.
• Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
• Ability to maintain positive intercultural and interpersonal relationships.

Responsibilities

• Provides administrative and confidential clerical support for the Executive Director for Human Resources and the HR team in a fast-paced environment.
• Provides support for the HR Office; scheduling meetings, coordinating major meetings and travel, and providing other support as needed.
• Completes confidential HR and personnel paperwork on behalf of HR leaders.
• Budget reporting and analysis; tracks budget changes, prepares reports, and special reports as requested.
• Creates requisitions and purchase orders; processes invoices.
• Directs the work of HR student employees; coordinates employment search processes for all HR hiring.
• Coordinates and implements events such as service award parties and appreciation luncheons, including room reservations and catering.
• Liaises with campus partners and vendors for HR events and services; ensures office equipment functions properly.
• Develops correspondence and materials for internal/external communications; prepares reports, spreadsheets, and presentations.

Job description

Grand Valley State University in Allendale, MI is seeking an Administrative Assistant - Human Resources (Confidential Clerical) to provide confidential administrative support to the Executive Director for Human Resources and the HR team. The role includes calendar management, meeting scheduling, travel coordination, budgeting, and document preparation in a fast-paced environment.

Required are a high school diploma with at least five years of relevant experience, strong Microsoft Office skills,