NSM & Dean’s Office Administrative Coordinator

Calvin University; Grand Rapids, Northern (MI, KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Calvin University is seeking an Administrative Assistant to provide robust support for the Mathematics & Statistics, Physics & Astronomy, and NSM School, serving the chairs, faculty, and the dean. You will greet visitors, manage calendars, coordinate meetings, supervise student workers, process invoices, and help with recruitment, events, and budgets to ensure smooth operations.

This role requires strong organizational, written and verbal communication skills and proficiency with Microsoft

Qualifications

• High school diploma or GED with 1–3 years of office experience or equivalent.
• Strong organizational, written and verbal communication, interpersonal, and analytical skills required.
• Proficiency with computers and Microsoft Office software required; familiarity with SharePoint helpful.
• Supervisory experience and experience in academic administration are helpful.

Responsibilities

• Serve as receptionist and office manager for multiple departments and the school dean.
• Greet visitors, answer questions, maintain mailboxes and bulletin boards, coordinate equipment and supplies.
• Supervise student office assistants and coordinate recruitment, scheduling, payroll, and evaluations.

Skills

Strong organizational skills

Written and verbal communication

Interpersonal skills

Analytical abilities

Education

High school diploma or GED

Tools

Microsoft Office

SharePoint

Job description

Calvin University is seeking an Administrative Assistant to provide robust support for the Mathematics & Statistics, Physics & Astronomy, and NSM School, serving the chairs, faculty, and the dean. You will greet visitors, manage calendars, coordinate meetings, supervise student workers, process invoices, and help with recruitment, events, and budgets to ensure smooth operations.

This role requires strong organizational, written and verbal communication skills and proficiency with Microsoft