Dynamic Event Marketing Coordinator — Conferences & Campaigns

Axos Business Center; United States; Vor Ort; USD 31.000 - 47.000; Vollzeit

Benefits dieser Stelle

Medical, Dental, Vision, and Life保险

Paid Sick Leave, 3 weeks Vacation, and

HSA or FSA and other voluntaryBenefits

401(k) Employer Match and 529 Plan

Employee Mortgage Loan Program and Axо

Zusammenfassung

Axos Bank is seeking a Marketing Coordinator for Conferences & Events to manage our extensive event portfolio, including conferences, tradeshow appearances, sponsorships, and client entertainment. You will oversee contracts, registrations, onboarding, approvals, and post-event follow-up, ensuring brand consistency across materials and schedules.

The role emphasizes leveraging AI to draft, summarize, and streamline routine tasks.

Qualifikationen

• Bachelor's degree in Marketing, Communications, Business, or equivalent work experience.
• 1+ years of experience in event coordination, event marketing, or a related marketing role (internship experience considered).
• Self-starter who follows up without being chased and raises problems early.
• Flexibility, a positive attitude, and an ownership mentality, with the ability to see things through.
• Excellent written and verbal communication skills, including with vendors, legal, procurement, business partners, and executives.
• Strong project management and organizational skills, with the ability to track multiple events and deadlines at once.
• Close attention to detail, with accurate, on-time handling of dates, budgets, contracts, invoices, expenses, and purchase requests.
• Strong working knowledge of Workfront, Oracle, Workboard, Tableau, and Salesforce, or a clear track record of learning new business systems quickly.
• Proficiency in Microsoft Office (Excel, Word, Outlook, and PowerPoint).
• Commitment to leveraging AI to work more efficiently, such as drafting, summarizing, and streamlining routine tasks; knowledge of Claude Projects and Artifacts is a plus.
• Experience with event or travel platforms such as Bizzabo, Cvent, or Navan is a plus.
• Willingness to travel up to 25% and work some evenings and weekends around events and games, with more during peak season.

Aufgaben

• Submit and manage conference approvals and keep requestors and approvers updated on status
• Review and route contracts for sponsorships, exhibitor space, venues, and vendors, and track each one through signature
• Submit and follow legal tickets for contract and material review
• Work with Procurement on vendor onboarding, purchase requests, and approvals
• Process invoices in Oracle, track payment status, and match spend against event budgets
• Submit and reconcile expenses for event spend and team travel
• Place and track promotional item orders, and manage tradeshow and promo inventory, including storage, shipping, and returns
• Manage conference registration for internal attendees and sponsored guests, and keep attendee lists current
• Book and manage client event travel in Navan
• Request and coordinate creative assets such as signage, booth graphics, collateral, and digital files through Workfront, and review them for brand consistency, accuracy, and compliance before release
• Build and maintain event pages in Bizzabo, including agenda, speakers, registration, and updates
• Keep requests, spend, goals, leads, and reporting accurate and current across our core business systems every day
• Maintain the corporate event calendar, keep event files, contracts, and assets organized and audit ready, and support special projects as assigned
• Coordinate booth and onsite logistics, including layout, AV, freight, and exhibitor manual deadlines
• Support onsite activation of conference, event, sponsorship, and sports partnership engagements, including but not limited to game activations, booth setup and staffing, sponsor deliverables, guest hospitality, and day-of issue resolution
• Ensure every department event and program has a matching Salesforce campaign to track and measure ROI, and raise gaps in reporting early
• Pull event results (leads, attendance, spend) from Salesforce and Tableau, and prepare reports for the event marketing team and business stakeholders
• Support event marketing campaigns, including invitations, email, social, and post-event follow-up

Kenntnisse

Self-starter

Communication skills

Project management

Attention to detail

Organization

Travel willingness

Ausbildung

Bachelor's degree in Marketing, Communications, Business, or equivalent

Tools

Workfront

Oracle

Tableau

Salesforce

Bizzabo

Cvent

Navan

Jobbeschreibung

Axos Bank is seeking a Marketing Coordinator for Conferences & Events to manage our extensive event portfolio, including conferences, tradeshow appearances, sponsorships, and client entertainment. You will oversee contracts, registrations, onboarding, approvals, and post-event follow-up, ensuring brand consistency across materials and schedules.

The role emphasizes leveraging AI to draft, summarize, and streamline routine tasks.