Office Coordinator at SQUAN Newton, WI

kozmetickesluzby.vecnakraska.sk - Jobboard; Town of Newton (WI); In loco; USD 27.552 - 34.440; Tempo pieno

Descrizione del lavoro

SQUAN in Town of Newton, WI, is looking for an Office Coordinator to provide essential administrative support to the project team. The role involves managing various departmental activities while ensuring high internal client satisfaction.

Qualifications include a High School Diploma or GED, with preference given for a Bachelor's or Master's degree. U.S. citizenship is required, and experience in a construction-related industry is advantageous. This position offers a pay rate of $20-$25 per hour based on experience.

Competenze

• U.S. citizenship is required.
• Must have experience in construction or a related industry.
• Bilingual in Spanish and English is preferred.

Mansioni

• Provide administrative support to the project team.
• Manage departmental activities with limited supervision.
• Coordinate ordering of office supplies.
• Oversee building maintenance and security systems.

Conoscenze

Creative problem-solving

Excellent judgment

Project management

Interpersonal skills

Proficient in MS Office Suite

Formazione

High School Diploma or GED

Bachelor's or Master's degree (BA/BS)

Strumenti

MS Word

MS Excel

MS PowerPoint

Adobe

SiteTracker or client software

Descrizione del lavoro

Job Overview

Office Coordinator position at SQUAN in Newton, WI. U.S. citizenship is required. Pay rate: $20-$25 per hour, depending on experience.

Responsibilities

• Provide administrative support to the Construction and/or Office Manager and the overall project team.
• Manage and coordinate a variety of departmental activities with limited supervision.
• Maintain awareness of business activities and events related to the supported site.
• Foster a collaborative workplace environment and exercise excellent judgment and discretion in interactions and information management.
• Answer phones, make copies, respond to emails, and resolve issues.
• Receive and log inventory and compile production reports in Excel.
• Use Google Earth to identify and chart project sites and track progress on wall maps.
• Support financial processes and provide supply information as requested.
• Coordinate ordering of office equipment and supplies such as furniture, cell phones, tablets, and other items.
• Maintain contact lists for all managers and employees.
• Oversee building maintenance and security systems.
• Build and maintain relationships with internal stakeholders.
• Ensure a high level of internal client satisfaction.
• Uphold and promote the company's values.
• Attend operational meetings as required.
• Travel may be required for training.
• Perform other duties as assigned.

Skills and Abilities

• Creative problem‑solver who can think, plan, and execute multiple projects autonomously and organization‑wise.
• Excellent judgment, calmness, and collaborative work in fast‑paced and ambiguous environments.
• Highly organized, flexible, deadline‑oriented, and detail‑focused.
• Strong project management and communication skills.
• Self‑starter capable of working with limited supervision in a fast‑paced environment.
• Excellent interpersonal skills and ability to build and maintain relationships internally and externally.
• Willingness to work outside normal business hours when business‑critical issues arise.
• Excellent writing, organization, planning, and communication skills.
• Data‑driven, results‑focused, and high‑energy team player.
• Proficient in MS Word, MS Excel, MS PowerPoint, Adobe, and capable of learning new online systems such as SiteTracker or other client software.

Minimum Requirements

• High School Diploma or GED.
• Experience working in a construction or related industry.
• U.S. citizenship required.

Preferred Requirements

• Bachelor's or Master's degree (BA/BS).
• Bilingual in Spanish and English.