Dynamic Campus Events Coordinator

NWACC; Arkansas; On-site; USD 25,000 - 29,000; Full time

Job summary

NWACC is seeking a Special Events Coordinator to manage internal and external facility use at the Washington County location. You will respond to room requests, coordinate logistics, and provide responsive customer service to internal and external stakeholders.

Responsibilities include scheduling events, drafting contracts, coordinating IT/AV needs, and working with Marketing to ensure events run smoothly, including evenings or weekends and occasional travel to Bentonville as needed.

Qualifications

• High school diploma or equivalent with at least two years of event or related experience
• Bachelor’s degree from an accredited institution preferred
• Knowledge of event operations, budgeting, and coordinating with multiple departments

Responsibilities

• Independently schedule internal and external non-academic facility use at the Washington County location
• Interpret facility policies and approve or coordinate facility use
• Advise event organizers on resources, coordinate logistics, and communicate needs to Physical Plant, IT, and Campus Security
• Prepare event contracts and support scheduling system improvements
• Schedule appointments, provide facility tours, and draft customer communications
• Meet customers on event days to confirm setup and coordinate IT/AV support
• Remain available for evening or weekend events; occasional travel to Bentonville may be required
• Coordinate event communications, lobby content, and signage with Marketing and the Washington County team
• Maintain customer databases and Ad Astra records; prepare reports
• Build relationships with vendors and external resource providers
• Process customer billing through Workday
• Monitor AV equipment and train others in equipment operation

Skills

Event coordination

Policy interpretation

Planning and prioritization

Decision making

Customer service

Communication

Education

High school diploma or equivalent

Bachelor’s degree preferred

Job description

NWACC is seeking a Special Events Coordinator to manage internal and external facility use at the Washington County location. You will respond to room requests, coordinate logistics, and provide responsive customer service to internal and external stakeholders.

Responsibilities include scheduling events, drafting contracts, coordinating IT/AV needs, and working with Marketing to ensure events run smoothly, including evenings or weekends and occasional travel to Bentonville as needed.