Dynamic Administrative Coordinator—Meetings & Records

Virginia Department of Transportation; Fredericksburg (VA); On-site; USD 42,000 - 56,000; Full time

Job summary

Virginia Department of Transportation seeks an organized administrative professional to support managers and teams across districts. The role involves coordinating meetings, preparing documents, and managing communications with internal staff and external partners.

you will handle routine clerical tasks, assist with policy procedures, and help ensure smooth workflow and accurate record keeping in a fast-paced environment. Strong MS Office skills and customer service focus are essential.

Qualifications

• Ability to communicate effectively in writing and orally.
• Ability to analyze data and prepare reports.
• Ability to work independently and manage multiple tasks.
• Strong customer service orientation and professional communication.
• Excellent organizational and time-management skills.

Responsibilities

• Coordinate and schedule meetings with VDOT staff and external participants; prepare agendas and minutes.
• Provide diverse administrative support to managers, groups, districts, or divisions.
• Assist with policy guidance and standard operating procedures.
• Transcribe, format, and edit documents and reports; support training setups.
• Prepare letters and correspondence for internal and external stakeholders.
• Support procurement and records management activities as needed.

Skills

Communication skills

Analytical skills

Independent work

Customer service

Organizational skills

Tools

Microsoft Office

Job description

Virginia Department of Transportation seeks an organized administrative professional to support managers and teams across districts. The role involves coordinating meetings, preparing documents, and managing communications with internal staff and external partners.

you will handle routine clerical tasks, assist with policy procedures, and help ensure smooth workflow and accurate record keeping in a fast-paced environment. Strong MS Office skills and customer service focus are essential.