Dynamic Administrative Coordinator for Academic Affairs

Nelson Connects; Vallejo (CA); On-site; USD 34,000 - 40,000; Full time

Job summary

Nelson Connects is seeking an organized Administrative Coordinator in Vallejo, CA to support Academic Affairs leadership, faculty, staff, students, and external partners. You will manage multiple priorities, coordinate meetings, prepare documents, and handle communications with professionalism and discretion.

Proficiency in Microsoft Office 365, Canvas, Teams, Zoom, and SmartSheet is valued. You will learn new systems, assist with budget tasks, match day logistics, and help with major academic

Qualifications

• Bachelor’s degree preferred or equivalent experience in a healthcare, academic, business, or professional office environment.
• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent written and verbal communication skills and a professional, customer-service-oriented approach.
• Strong proficiency with Microsoft Word, Excel, Outlook, and PowerPoint; familiarity with SmartSheet is a plus.
• Ability to learn and work with specialized software, databases, and other technology platforms.
• Ability to manage multiple priorities, interpret instructions, meet deadlines, and work with limited supervision.

Responsibilities

• Coordinate appointments, meetings, interviews, and events, both in person and virtually.
• Maintain department and campus calendars and meeting schedules.
• Prepare and maintain meeting minutes, memos, emails, reports, letters, and other correspondence.
• Write, edit, and format documents, reports, instructional materials, and other communications.
• Create and maintain organized electronic and physical filing systems.
• Assist with preparing, editing, and formatting Dean’s letters and other academic documents.
• Perform data entry, document editing, mail merges, and other administrative support tasks.
• Communicate professionally with students, faculty, staff, preceptors, site representatives, and other partners by email, phone, and other methods.
• Learn and utilize multiple software platforms, including Microsoft Office 365, Canvas, Teams, Zoom, and other systems.
• Support Academic Affairs budget administration, including reimbursements, room reservations, and catering requests.
• Assist students with budgeting, planning, and logistics for Match Day.
• Support major academic events, including Orientation, White Coat Ceremony, Graduation, and other department events.
• Coordinate student interviews and recruitment events in partnership with the Admissions Committee and Admissions Department.

Skills

Administrative support

Microsoft Office 365

Canvas

Teams

Zoom

SmartSheet

Education

Bachelor’s degree preferred

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Nelson Connects is seeking an organized Administrative Coordinator in Vallejo, CA to support Academic Affairs leadership, faculty, staff, students, and external partners. You will manage multiple priorities, coordinate meetings, prepare documents, and handle communications with professionalism and discretion.

Proficiency in Microsoft Office 365, Canvas, Teams, Zoom, and SmartSheet is valued. You will learn new systems, assist with budget tasks, match day logistics, and help with major academic