Dynamic Administrative Assistant: Scheduling & Office Ops

Vertex South LLC; New York (NY); On-site; USD 42,000 - 58,000; Full time

Job summary

Vertex is seeking an administrative assistant to join our Bronx office to support daily office operations. The ideal candidate is high-energy with excellent organization, detail orientation, and clear written and verbal communication skills.

Responsibilities include handling inbound calls and emails, scheduling meetings, maintaining files and supplies, greeting visitors, communicating policies, and assisting executives with travel and expenses.

Qualifications

• High school diploma.
• 1–2 years experience as an administrative assistant, secretary or receptionist preferred.
• Strong organizational, communication, and time-management skills.
• Proven ability to work in a fast-paced environment.
• Positive, high-energy attitude.
• Familiarity with office equipment (printers, fax machines, projectors).
• Proficiency in Microsoft Office (Excel and PowerPoint).

Responsibilities

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Liaise with visitors - Act as point person for office guests.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.
• Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Fast-paced environment

High-energy attitude

Problem-solving

Resourcefulness

Creativity

Education

High school diploma

Tools

Microsoft Office

Excel

PowerPoint

Job description

Vertex is seeking an administrative assistant to join our Bronx office to support daily office operations. The ideal candidate is high-energy with excellent organization, detail orientation, and clear written and verbal communication skills.

Responsibilities include handling inbound calls and emails, scheduling meetings, maintaining files and supplies, greeting visitors, communicating policies, and assisting executives with travel and expenses.