Dynamic Administrative Assistant — Scheduling & Data Entry

Ultimate Staffing Services; Leominster (MA); On-site; USD 30,000 - 33,000; Full time

Job summary

Ultimate Staffing Services in Leominster, MA is seeking an Administrative Assistant to provide comprehensive administrative support and ensure efficient day-to-day operations. The role requires strong communication, office software proficiency, and the ability to manage multiple tasks in a fast-paced environment.

The position follows a typical M-F schedule with 8:00 AM–5:00 PM hours, and the compensation includes an hourly rate consistent with the listed salary.

Qualifications

• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage multiple tasks in a fast-paced environment.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.

Responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and maintain reports, presentations, and other documents.
• Organize and maintain filing systems (electronic and physical).
• Assist with data entry, record keeping, and database management.
• Order office supplies and manage inventory.
• Support team members with administrative tasks and special projects as needed.

Skills

Communication skills

Organizational skills

Time management

Teamwork

Detail orientation

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Ultimate Staffing Services in Leominster, MA is seeking an Administrative Assistant to provide comprehensive administrative support and ensure efficient day-to-day operations. The role requires strong communication, office software proficiency, and the ability to manage multiple tasks in a fast-paced environment.

The position follows a typical M-F schedule with 8:00 AM–5:00 PM hours, and the compensation includes an hourly rate consistent with the listed salary.