Dynamic Administrative Assistant — Scheduling & Coordination

Dallas Theological Seminary; Town of Texas (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Dallas Theological Seminary’s Counseling Ministries Department seeks an Administrative Assistant to provide essential clerical support, manage calendars, prepare correspondence, and coordinate communications across faculty and staff.

The role requires excellent time management, attention to detail, and the ability to multitask in a fast-paced office. A high school diploma is required, with a bachelor’s degree preferred and five years of administrative experience preferred.

Qualifications

• Proven administrative assistant skills with telephone system experience.
• Excellent time management and multitasking abilities.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Professionalism and team-oriented attitude.

Responsibilities

• Answer and route phone calls and greet visitors.
• Maintain calendars in Microsoft Outlook including scheduling and travel plans.
• Prepare correspondence, memos and reports using Microsoft Office.
• Process expense reimbursements and travel arrangements for faculty.
• Coordinate meetings and room reservations, including food service and Teams setup.
• Assist with budget oversight and department expenses.

Skills

Calendar management

Phone etiquette

Office software

Communication

Team collaboration

Education

High school diploma

Bachelor’s degree (preferred)

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Job description

Dallas Theological Seminary’s Counseling Ministries Department seeks an Administrative Assistant to provide essential clerical support, manage calendars, prepare correspondence, and coordinate communications across faculty and staff.

The role requires excellent time management, attention to detail, and the ability to multitask in a fast-paced office. A high school diploma is required, with a bachelor’s degree preferred and five years of administrative experience preferred.