Executive Administrative Assistant

Kelly Services; Dallas (TX); On-site; USD 48,000 - 64,000; Full time

Job summary

Kelly Services is seeking an Executive Administrative Assistant in Dallas, TX. The role supports the Executive Directors in Enrollment Services, managing calendars, communications, and accounting tasks while coordinating meetings and visitor reception.

A Bachelor’s degree and 3+ years of executive‑level support in higher education are required. Responsibilities include preparing materials, handling confidential matters, and ensuring smooth operations across departments and external partners.

Qualifications

• Bachelor's degree required.
• Minimum 3 years of experience providing administrative and accounting support to executive-level leaders, preferably in higher education.

Responsibilities

• Provide high‑level executive administrative support including scheduling, correspondence, document preparation, and confidential matters.
• Manage executive calendars and coordinate appointments and scheduling flow.
• Support multiple executive leaders with administrative tasks and communications as assigned.
• Draft, edit, and prepare emails, memos, and communications for executives.

Skills

Calendar management

Executive support

Accounting tasks

Email & communications

Microsoft Outlook

Interpersonal skills

Organization

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Executive Administrative Assistant

Schedule: Monday–Friday, 37.5-hour workweek

Hours: 8:30 AM – 5:00 PM (includes a 60-minute lunch)

Start Date: As soon as possible

Work Location: Dallas, Texas 75205

Overview

The Executive Administrative Assistant provides high-level executive administrative support to the Executive Directors within the Division of Enrollment Services. This role ensures efficient operations by managing executive calendars, coordinating communications, performing accounting tasks, and serving as a key point of contact for internal and external stakeholders.

Essential Functions

• Executive Support (Assistant Vice Provost/Dean of Admission & Executive Director of Student Financial Services) – 20%

  Provides comprehensive administrative support, including scheduling, correspondence, document preparation, and handling confidential matters.

• Calendar Management – 15%

  Manages executive calendars by coordinating appointments, prioritizing urgent and sensitive requests, and ensuring appropriate scheduling flow.

• Executive Support (Executive Directors of University Registrar & International Services) – 5%

  Delivers administrative support to additional executive leaders as assigned.

• Administrative Communications – 10%

  Drafts, edits, and prepares emails, memos, and communications on behalf of the executives.

• Accounting Duties – 10%

  Prepares, manages, and submits expense reports and supports other accounting-related tasks.

• Meeting & Event Coordination – 10%

  Organizes meetings by scheduling, sending reminders, preparing materials, and coordinating event support as needed.

• Visitor Reception – 5%

  Welcomes visitors, determines the nature of their visit, and directs them appropriately.

• Research & Follow-Up – 5%

  Conducts research and responds to inquiries requiring detailed information and follow-up.

• Internal & External Communication – 10%

  Facilitates clear communication across departments and with external community partners to support administrative initiatives.

• Telephone Support – 5%

  Answers and directs phone calls in a courteous and professional manner.

• Executive Visitor Coordination – 5%

  Welcomes and guides visitors specifically seeking the Executive Directors.

Education & Experience

• Bachelor’s degree required.
• Minimum 3 years of experience providing administrative and accounting support to executive-level leaders, preferably in higher education.

Knowledge, Skills & Abilities

• Strong attention to detail and accuracy.
• Ability to work independently and meet deadlines.
• Excellent communication and interpersonal skills.
• Strong problem-solving capabilities.
• Expert proficiency in Microsoft Outlook and strong skills in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to thrive in a fast-paced, constantly changing environment.
• Strong computer and organizational skills.