Programs & Operations Coordinator

Austin Presbyterian Theological Seminary; Austin (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Austin Presbyterian Theological Seminary is seeking an Administrative Assistant for The Center for the Arc of Ministry. The role provides comprehensive operational, administrative, and programmatic support, coordinating day-to-day operations and ensuring collaboration among Seminary departments, congregational partners, educational institutions, cohorts, and external stakeholders.

Working closely with the Executive Director and Associate Directors, you will help ensure initiatives are

Qualifications

• Associate's degree preferred; nonprofit management, communications, higher education, or related field encouraged.
• Three to five years of progressively responsible administrative or program coordination experience.
• Experience in higher education, nonprofit, church, or grant-funded organizations preferred.

Responsibilities

• Coordinate day-to-day administrative operations of the Center.
• Support planning, implementation, and evaluation of Center initiatives and special projects.
• Coordinate participant registration, onboarding, and orientation activities.
• Assist with scheduling cohorts, retreats, workshops, meetings, and conferences.
• Maintain program calendars and timelines to meet milestones and deadlines.
• Coordinate logistics for Seminary visits, discernment events, leadership development programs, and partner meetings.
• Prepare correspondence, reports, agendas, and meeting minutes.

Skills

Organization

Communication

Collaboration

Planning

Education

Associate's degree

Tools

Microsoft Office

Google Workspace

Job description

Austin Presbyterian Theological Seminary is seeking an Administrative Assistant for The Center for the Arc of Ministry. The role provides comprehensive operational, administrative, and programmatic support, coordinating day-to-day operations and ensuring collaboration among Seminary departments, congregational partners, educational institutions, cohorts, and external stakeholders.

Working closely with the Executive Director and Associate Directors, you will help ensure initiatives are