Dynamic Administrative Assistant & Payroll Support

michelscorporation; San Diego (CA); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Dental

Life insurance

401(k) plan

HSA / FSA

Job summary

Michels Pacific Energy, Inc. is seeking an Administrative Assistant to provide day-to-day support under direct supervision.

You will schedule meetings, process mail, assist with correspondence, and manage distribution while maintaining confidentiality and professionalism. The role emphasizes multitasking, attention to detail, and strong MS Office skills as you handle invoices, payroll records, and presentations for management.

Qualifications

• High school diploma or GED; 0–3 years related administrative experience.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Excellent organizational and time-management abilities.

Responsibilities

• Schedule meetings, process mail, assist with correspondence, and manage distribution.
• Write, proofread, and distribute reports and letters.
• Check and prepare invoices for approval; route to Accounts Payable.
• Facilitate invoice billing and track payment status.
• Track payroll records and perform data entry with high accuracy.
• Prepare presentation materials and support management as needed.

Skills

MS Office Suite

Organizational skills

Verbal and written communication

Multitasking

Education

High school diploma or GED

Tools

MS Office Suite

Job description

Michels Pacific Energy, Inc. is seeking an Administrative Assistant to provide day-to-day support under direct supervision.

You will schedule meetings, process mail, assist with correspondence, and manage distribution while maintaining confidentiality and professionalism. The role emphasizes multitasking, attention to detail, and strong MS Office skills as you handle invoices, payroll records, and presentations for management.