Dynamic Administrative Assistant - Office & Inventory Support

Watermill Express; McAllen (TX); On-site; USD 19,000 - 27,000; Full time

Job summary

Watermill Express is seeking an Administrative Assistant to support managers and staff with general office duties including inventory control, cash counting, and timesheets. The role involves learning field concepts and flexibility for various assignments as needs arise.

Employees are expected to perform duties professionally and follow all policies and procedures. This hourly non-exempt position starts at $16.75 per hour and requires strong MS Office skills, attention to detail, and bilingual

Qualifications

• Team player with positive attitude.
• Attention to detail and task completion.
• General office skills including filing, typing, and data entry.
• Efficient working knowledge of MS Office (Word, Excel, Outlook).
• Excellent written and oral communication skills.
• Ability to answer telephone and direct calls as required.
• Basic understanding of account reconciliation, time worked reporting, and inventory control.
• Competent with counting and handling money.
• Bilingual English/Spanish a plus.
• Capable of working required schedule.

Responsibilities

• Follow safety guidelines and act in safe manner.
• Answer phones and respond to customer requests.
• Prepare hours worked for payroll preparation.
• Handle paperwork associated with water samples.
• Monitor expense reporting deadlines and coordinate reimbursements.
• Provide local assistance for corporate Human Resources.
• Update vehicle maintenance schedules.
• Arrange for mail and courier pick-ups and deliveries.
• Assist with communication efforts between supervisory and field personnel.
• Maintain various operational reports such as cash collections.
• Assist with parts ordering and inventory control.
• Reconcile local bank account.
• Sort cash and coins, using automated currency-counting machinery.
• Maintain organization and cleanliness of office area and additional areas as needed.
• Assist managers with special projects such as employee functions as requested.
• May assist occasionally with field projects such as cleaning a refill station or working on a promotional event.
• Must be able to multi-task and be flexible as changes occur.
• Other duties as assigned.

Skills

Team player

Attention to detail

Data entry

Excellent communication

Bilingual English/Spanish

Education

High School Diploma or equivalent

Tools

MS Office (Word, Excel, Outlook)

Job description

Watermill Express is seeking an Administrative Assistant to support managers and staff with general office duties including inventory control, cash counting, and timesheets. The role involves learning field concepts and flexibility for various assignments as needs arise.

Employees are expected to perform duties professionally and follow all policies and procedures. This hourly non-exempt position starts at $16.75 per hour and requires strong MS Office skills, attention to detail, and bilingual