Office & Operations Support Specialist

Watermill Express, LLC; McAllen (TX); On-site; USD 19,000 - 27,000; Full time

Job summary

Watermill Express, LLC is seeking an Administrative Assistant to support managers and staff with general office duties, inventory control, and cash handling. The role requires attention to detail and the ability to multi-task in a fast-paced environment.

The position is hourly and non-exempt, with responsibilities that include payroll prep support, HR assistance, and coordination of materials and communications across sites.

Qualifications

• High School Diploma or equivalent.
• Proficient with MS Office (Word/Excel/Outlook).
• Experience with cash handling, time reporting, and basic reconciliation.

Responsibilities

• Follow safety guidelines and act in a safe manner.
• Answer phones and respond to customer requests.
• Prepare hours worked for payroll preparation.
• Handle paperwork for water samples.
• Monitor expense reporting deadlines and coordinate reimbursements.
• Provide local support for HR activities.
• Update vehicle maintenance schedules.
• Arrange mail and courier pickups/deliveries.
• Assist communication between supervisors and field staff.
• Maintain operational reports including cash collections.
• Assist with inventory control and parts ordering.
• Reconcile local bank accounts.
• Count cash and coins using currency-counting machines.
• Keep office areas clean and organized.
• Assist with special projects and events as needed.

Skills

MS Office

Data entry

Attention to detail

Team player

Communication skills

Money handling

Bilingual English/Spanish

Education

High School Diploma or equivalent

Tools

MS Office Suite

Job description

Watermill Express, LLC is seeking an Administrative Assistant to support managers and staff with general office duties, inventory control, and cash handling. The role requires attention to detail and the ability to multi-task in a fast-paced environment.

The position is hourly and non-exempt, with responsibilities that include payroll prep support, HR assistance, and coordination of materials and communications across sites.