Administrative & Billing Coordinator

BORNQUIST INC; East Moline (IL); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical (HMO, HSA & PPO options)

Dental

Vision

Profit Sharing and 401k program

Disability insurance

Employee Assistance Program

Employee Discounts through ADP LifeMed

Paid Time Off

Job summary

Bornquist, Inc. in East Moline, IL is seeking an Office Administrator to perform general office and accounting support, including customer invoicing, order processing, bookkeeping, and maintaining business records.

This full-time position requires strong Microsoft Office skills, ERP familiarity (Prophet 21 preferred), and the ability to coordinate with sales and warehouse teams to ensure accurate billing, timely shipments, and smooth daily operations.

Competitive pay and benefits are offered.

Qualifications

• High school diploma or GED, or related experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general internet.
• Experience with Prophet 21 ERP preferred; training can be provided.
• Strong customer service, communication, and organizational skills.

Responsibilities

• Prepare and process customer invoices.
• Enter customer invoices into portals as needed.
• Determine freight charges and add to invoices for shipments.
• Process payments and daily cash receipts.
• Help with bookkeeping tasks and budget tracking.
• Enter and process customer orders and service orders.
• Coordinate with sales, warehouse, and vendors to meet deadlines.
• Maintain records, start-up/labor logs, and tax compliance knowledge.
• Handle mail and assist warehouse for packing orders.

Skills

Microsoft Office Suite

Customer service

Communication skills

Organizational skills

Attention to detail

Education

High school diploma or GED

Tools

Prophet 21 by Epicor

Job description

Bornquist, Inc. in East Moline, IL is seeking an Office Administrator to perform general office and accounting support, including customer invoicing, order processing, bookkeeping, and maintaining business records.

This full-time position requires strong Microsoft Office skills, ERP familiarity (Prophet 21 preferred), and the ability to coordinate with sales and warehouse teams to ensure accurate billing, timely shipments, and smooth daily operations.

Competitive pay and benefits are offered.