Dynamic Administrative & Budget Coordinator, CHHS

California State University; Long Beach (CA); On-site; USD 49,000 - 58,000; Full time

Benefits offered by this job

Paid Time Off

Health Coverage

Retirement Plans

Educational Benefits

Employee Assistance Program (EAP)

Wellness programs

Job summary

California State University, Long Beach (CSULB) is seeking an CHHS Administrative Support Coordinator to assist the College of Health and Human Services, Department Chairs, faculty, staff, and students with budgeting, scheduling, and communications. The role emphasizes customer service to internal and external constituents and requires strong organization and attention to policy.

The position is full-time, with 40 hours per week, and offers the potential for growth within CSULB’s supportive

Qualifications

• Equivalent to five years of administrative support experience.
• Experience with purchasing and managing a budget preferred.
• Knowledge of Microsoft Office, with Excel experience, and familiarity with PeopleSoft and SharePoint preferred.

Responsibilities

• Budget and Financial: Assists the Department Chair/Director in preparing and/or projecting Department budget or expenditures annually.
• Administration, Communications, and Customer Service: Creating, updating, and purchasing department brochures, and other Departmental outreach materials.
• Personnel Support & Coordination: Provides administrative support to Chair/Director for recruitment process of faculty, staff, student assistants, and independent contractors per CSULB/CHHS policies and procedures.
• Record Keeping & Inventory: Maintains all department data, including but not limited to personnel, grant, accreditation, and student data, as needed per CSULB and CHHS policy or based on the needs of the department.
• Class Scheduling Support: Assists Chair/Director in tracking faculty schedule availability and preferences.

Skills

Budgeting

Customer service

Scheduling

Communication

Administrative support

Tools

Microsoft Office

Excel

PeopleSoft

SharePoint

Job description

California State University, Long Beach (CSULB) is seeking an CHHS Administrative Support Coordinator to assist the College of Health and Human Services, Department Chairs, faculty, staff, and students with budgeting, scheduling, and communications. The role emphasizes customer service to internal and external constituents and requires strong organization and attention to policy.

The position is full-time, with 40 hours per week, and offers the potential for growth within CSULB’s supportive