IT & Facilities Coordinator: Admin & Finance Support

California State University, Long Beach; Long Beach (CA); On-site; USD 45,000 - 66,000; Full time

Benefits offered by this job

Paid Time Off

Health Coverage

Retirement Plans

Tuition waiver programs

Employee Assistance Program (EAP)

Wellness programs

Job summary

California State University, LongBeach is seeking an IT and Facilities Coordinator to support CHHS IT and Facilities with data entry, scheduling, recordkeeping, and personnel matters. You will assist the IT Supervisor and Facilities Lead while delivering customer service to faculty, staff, and students.

The role involves financial reconciliation, reporting, and coordinating room scheduling for campus facilities, along with recruitment support for student workers and contractors.

Qualifications

• Equivalent to four years of administrative support experience required.
• Equivalent to a bachelor's degree in a related field or comparable related experience preferred.
• General administrative experience including purchasing and reconciliation is preferred.
• Experience in PeopleSoft and SharePoint are highly preferred.

Responsibilities

• Reconciles IT/Facilities funds every month and maintains fund balances.
• Provides reports and financial information to IT/Facilities Leads.
• Serves as liaison between staff, faculty and IT techs, including answering phones and routing emails.
• Supports the Room Scheduling System for shared rooms/lab spaces for campus-wide use, with proper room allocations.
• Maintains data including personnel, financial, IT Document Library, and inventory per CSULB/CHHS policy.
• Provides recruitment support for student assistants and independent contractors per CSULB/CHHS policies.

Skills

Administrative support

Financial reconciliation

Data reporting

Customer service

Room scheduling

SharePoint

PeopleSoft

Education

Bachelor's degree in related field

Tools

PeopleSoft

SharePoint

Job description

California State University, LongBeach is seeking an IT and Facilities Coordinator to support CHHS IT and Facilities with data entry, scheduling, recordkeeping, and personnel matters. You will assist the IT Supervisor and Facilities Lead while delivering customer service to faculty, staff, and students.

The role involves financial reconciliation, reporting, and coordinating room scheduling for campus facilities, along with recruitment support for student workers and contractors.