Dynamic Admin Assistant for Community Education & Activities

Sylvania; Janesville (MN); On-site; USD 38,000 - 48,000; Full time

Job summary

Janesville-Waldorf-Pemberton Public Schools is seeking an experienced administrative support specialist to assist the Activities & Community Education Director. The role involves scheduling activities, tracking fees, preparing reports, and handling related tasks in a year-round, full-time capacity.

The incumbent will assist the public and students in person, over the phone, or via email, maintain the district calendar, coordinate transportation for events, and process invoices and

Qualifications

• High school diploma or GED and experience in administrative/office support.
• Valid driver’s license and willingness to obtain Type III certification to drive district vehicles.
• Willingness to complete DHS childcare background check and training.

Responsibilities

• Provides administrative assistance to the Activities & Community Education Director.
• Prepares and submits annual reports for Activities and Community Education.
• Assists the public and students in person, over the phone or email.
• Maintains the District's online calendar.
• Coordinates busing for athletic events and early childhood education.
• Maintains van/car schedule.
• Runs driving violations reports on staff using school vehicles.
• Assists with schedules and processes facility use requests by staff and members of the public.
• Schedules and attends open house events, registers attendees, collects forms and fees.
• Prepares purchase orders, orders and checks in supplies.
• Assists with ordering food and beverage items for concession stand.
• Orders and creates awards, maintains records of activity/athletic award winners.
• Creates monthly tuition invoices for students enrolled in Kids Korner Preschool.
• Submits bills to child care assistance MNPrairie and Blue Earth County.
• Collects fees and monitors past due accounts.
• Prepares general fund, activity, and community education deposits.
• Maintains admissions and concessions cash boxes.
• Contacts instructors, creates online registration forms, compiles class lists, collects fees and completes instructor payroll forms for community education.
• Monitors class sizes and processes refunds for canceled classes.
• Provides back-up for high school and elementary secretaries including dispensing medicine to students.
• Tracks activity registration.
• Administrates scheduling/registration software.
• Other duties as assigned

Skills

Infinite Campus

State Reports

Office software

Payroll forms

Customer service

Arithmetic

Education

High school diploma

Driver's license

Background check

Tools

Scheduling software

Registration software

Online calendar

Job description

Janesville-Waldorf-Pemberton Public Schools is seeking an experienced administrative support specialist to assist the Activities & Community Education Director. The role involves scheduling activities, tracking fees, preparing reports, and handling related tasks in a year-round, full-time capacity.

The incumbent will assist the public and students in person, over the phone, or via email, maintain the district calendar, coordinate transportation for events, and process invoices and