DVM Admissions Officer (ADMISSIONS RECRMT SPEC 2 SV)

University of California, Davis; Davis (CA); Hybrid; USD 39,000 - 69,000; Full time

Benefits offered by this job

Hybrid work environment

Paid holidays and leave

Retirement plans and benefits

Job summary

University of California, Davis is seeking a DVM Admissions and Ceremonies Coordinator to support the School of Veterinary Medicine’s admissions process and student services. The role involves advising potential students, coordinating ceremonies, and handling event logistics.

Strong communication, planning, and collaboration across teams are essential to success. The position is hybrid, with on-site responsibilities in Davis, CA, and a focus on diversity, equity, and inclusion initiatives within

Qualifications

• For full consideration, applicants are encouraged to upload license and/or certification if required of the position.

Responsibilities

• Support DVM Admissions processes and inquiries.
• Plan and execute DVM ceremonies and events.
• Provide general administrative support to ASPO and related teams.

Skills

Bachelor's degree

Project management

Interpersonal communications

Verbal communication

Organizational skills

Database & spreadsheets

Web-based software

Social media management

Teleconferencing

Marketing materials creation

Education

Bachelor's degree in related area

Tools

Aggie Travel

Aggie Buy

Audio-visual equipment

Web-based software

Job description

Job Summary

Under the direction of the Director of Admissions, support the SVM strategic mission of recruiting a talented and diverse student body. Advise potential students on the DVM admissions process, and available student services. Assist in the planning and execution of DVM ceremonies and events.

Apply By Date

September 11, 2026 at 11:59pm

Qualifications

Minimum Qualifications

For full consideration, applicants are encouraged to upload license and/or certification if required of the position.

• Bachelor's degree in related area and / or equivalent experience / training.
• Experience with project management or event planning and logistics.
• Written and interpersonal communications skills, including tact and political acumen, and skill in effectively representing the School to the public.
• Excellent written and verbal skills to effectively support team priorities.
• Organizational skills to plan, coordinate and set priorities effectively, work on multiple projects simultaneously and adapt to changing priorities.
• Computer skills sufficient to effectively work with databases and spreadsheets, utilize web-based software, maintain social media accounts, communicate by teleconference, update websites, create marketing materials, etc.
• Organizational skills to plan, coordinate and set priorities effectively, work on multiple projects simultaneously and adapt to changing priorities

Preferred Qualifications

• Experience using University travel and purchasing and pre-purchasing systems (i.e. Aggie Travel, Aggie Buy, etc.).
• Experience advising graduate or professional students.
• Experience with program evaluation and development.
• Knowledge and understanding of UC guidelines, principles, policies and procedures.
• Knowledge of audio-visual equipment, skills to operate and train others.

Key Responsibilities

• 50% - DVM Admissions
• 30% - Event Planning & Execution
• 20% - General Administration

Department Overview

Professional who applies acquired job skills, policies, and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. Housed within the School of Veterinary Medicine Dean's Office, the Doctor of Veterinary Medicine (DVM) program is the largest professional program at UC Davis with an annual enrollment of 600 professional students. The program consistently ranks as the best in the world for veterinary medicine. The Admissions and Student Programs Office (ASPO) are led by an Associate Dean and is responsible for DVM admissions; diversity, equity and inclusion; student career service and leadership programming; events; and wellness programming. The DVM Admissions Officer serves as liaison to candidates and the public about the admissions process and available resources through email, phone calls and in-person conversations. Serve as lead coordinator for DVM ceremonies and events in support of the ASPO.

POSITION INFORMATION

• Salary or Pay Range: $28.16/hr. - $49.99/hr.
• Salary Frequency: Hourly
• Salary Grade: 104
• UC Job Title: ADMISSIONS RECRMT SPEC 2 SV
• UC Job Code: 004976
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Mon-Fri, 8am-5pm
• Location: Davis, CA
• Union Representation: SV - Student Service Advising Professionals
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee’s lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e.g. e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
• Work flexible hours. Work overtime, including some weekends and evenings annually for onsite event support.
• Work with limited vacation usage during peak workload periods.
• Occasionally work outdoors under variable weather conditions.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

A Culture of Opportunity and Belonging

At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

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