Dual-Location QuickBooks AP Specialist

Closet Factory, Inc.; Jacksonville (FL); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Full benefits package offered

Job summary

Closet Factory, Inc. is seeking an Accounts Payable Specialist to manage AP for our Jacksonville and Ft. Myers locations.

The role requires meticulous attention to detail, strong organizational skills, and the ability to independently process invoices, expense coding, receipts, and vendor payments for two entities. You'll collaborate with our bookkeeper, ensure timely payments, maintain accurate records in QuickBooks, and uphold confidentiality and internal controls in a professional office

Qualifications

• Experience in accounts payable, bookkeeping, or a similar accounting role.
• Proficiency in QuickBooks Online strongly preferred.
• Strong knowledge of invoice processing, expense coding, and accounts payable procedures.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple responsibilities and deadlines.
• Proficiency in Microsoft Excel and general office applications.
• Strong written and verbal communication skills.
• Experience supporting multiple companies or business entities is a plus.

Responsibilities

• Manage all accounts payable activities for both company locations.
• Receive, review, enter, and accurately code all vendor invoices in QuickBooks.
• Track invoice due dates and prepare payments to ensure bills are paid on time.
• Verify invoices for accuracy and resolve billing discrepancies.
• Maintain organized records of outstanding invoices, payments, and vendor accounts.
• Prepare payments for management approval and process authorized payments in accordance with company procedures.
• Collect, organize, and properly code all company receipts and expenses.
• Ensure all transactions are categorized accurately and assigned to the correct company.
• Maintain accurate and up-to-date financial records in QuickBooks.
• Follow up with employees and managers regarding missing receipts or expense documentation.

Skills

QuickBooks Online

Invoice processing

Expense coding

Organizational skills

Attention to detail

Excel

Communication skills

Independent work

Confidentiality

Multi-entity experience

Tools

Excel

QuickBooks Online

Job description

Closet Factory, Inc. is seeking an Accounts Payable Specialist to manage AP for our Jacksonville and Ft. Myers locations.

The role requires meticulous attention to detail, strong organizational skills, and the ability to independently process invoices, expense coding, receipts, and vendor payments for two entities. You'll collaborate with our bookkeeper, ensure timely payments, maintain accurate records in QuickBooks, and uphold confidentiality and internal controls in a professional office