Driver Payroll Administrator

Transam-Trucking; Olathe (KS); On-site; USD 48,000 - 64,000; Full time

Job summary

Transam-Trucking is seeking a detail-oriented Accounts Payable / Driver Compensation Administrator to manage payroll, permit administration, and AP duties. This role reports to the AP/Driver Compensation Manager and covers daily tasks such as processing payroll, handling new driver setups, scanning documents, and answering payroll inquiries.

Responsibilities include permits window coverage, processing checks, mail processing, and coordinating with drivers on missing paperwork, while providing

Qualifications

• Experience with payroll processing and driver compensation is preferred.
• Familiarity with accounts payable workflows and documentation handling.
• Ability to handle multi-task duties across payroll, permits, and AP with accuracy.

Responsibilities

• Reports to and takes direction from AP/Driver Comp Manager.
• Performs duties from Permits window during absences and lunch periods of the Permit Specialist.
• Checks driver permit books for current and proper documentation.
• Notifies proper personnel or handles issues at the window.
• Prepares daily UPS pick-up in the absence of the Permits Specialist.
• Processes outgoing mail on Mondays, Wednesdays, and Fridays; provides backup on other days.
• Assists in receiving and entering daily checks.
• Enters vacation pay, loans, store purchases, and miscellaneous deductions.
• Enters minimum wage adjustments and orientation pay.
• Verifies vacations, loans, and miscellaneous deductions; runs final payroll for drivers.
• Analyzes, resolves and answers payroll problems; logs into phone queue to answer driver payroll questions.
• Pulls new drivers into Payroll; processes new employee pay verifications; ensures new drivers are set up correctly.
• Enters Web N Transits for new drivers.
• Scans and indexes documents; processes driver reimbursements; scans corrections to documents.
• Calls drivers daily on missing paperwork.
• Closing/paying invoices via the TMT menu; checks AP inbox daily; assists customers with payment status.
• Other AP duties as requested by AP Driver Comp Manager.

Job description

Responsibilities.Reports to and takes direction from AP/Driver Comp Manager (Jacobson Holdings, Inc.).Window/Permit ResponsibilitiesPerforms job duties from Permits window during absences and lunch periods of the Permit Specialist.Checks driver permit books for current and proper documentation.Notifies proper personnel or handles issues as presented at the window.In the absence of the Permits Specialist, prepares daily UPS pick-up.Processes outgoing mail on Mondays, Wednesdays, and Fridays; Provides back up on other days as needed.Assists in receiving and entering daily checks.Other duties and responsibilities as assigned.Driver Payroll Processing ResponsibilitiesEnters vacation pay, loans, store purchases, and miscellaneous deductions.Enters minimum wage adjustments.Enters orientation pay.Verifies vacations, loans, and miscellaneous deductions.Runs final payroll for drivers.Driver Payroll Communication ResponsibilitiesAnalyzes, resolves and answers problems presented by drivers regarding payroll.Logs into the phone queue daily to answer incoming calls from drivers regarding questions or concerns with their payroll.New Driver ResponsibilitiesPulls new drivers into Payroll.Processes new employee pay verifications.Ensures that all new drivers are set up correctly.Enters Web N Transits for new drivers.Driver Paperwork ResponsibilitiesScans and indexes documents.Process driver reimbursements.Scans corrections to documents.Calls drivers daily on missing paperwork.Accounts Payable ResponsibilitiesClosing/Paying invoices through the TMT menu.Checking the AP inbox via email dailyAssisting customers in providing payment status upon requestOther AP duties as requested from AP Driver Comp Manager