DOT Compliance & Records Specialist

Barnhart Crane & Rigging; Memphis (TN); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive salary

401K matched up to 10%

Insurance & PTO

Job summary

Barnhart Crane & Rigging is seeking a DOT Compliance Specialist to ensure company-wide adherence to FMCSA and DOT regulations. The role includes overseeing driver qualification files, maintaining regulatory records, and collaborating with multiple departments to manage compliance-centered processes.

The ideal candidate will be highly organized, adept at handling sensitive conversations, and capable of driving proactive compliance initiatives across the organization.

Qualifications

• Strong verbal and written communication skills.
• Proficient in Microsoft Excel.
• Highly organized and detail-oriented.
• Comfortable navigating regulatory complexities and difficult conversations.
• Able to adapt to changing priorities and collaborate across teams.
• Prior experience in DOT compliance, transportation, or logistics preferred.
• Familiarity with FMCSA regulations, Samsara, Supervision, and DISA reporting tools is a plus.
• Must possess valid driver’s license.
• Must pass drug test, fit for duty evaluation and background check.

Responsibilities

• New Driver Onboarding: review driver packets, create driver profiles, run DOT checks, ensure pre-employment Clearinghouse query completion.
• Maintain Driver Qualification Files (DFQ): verify licenses, communicate with branches, deactivate non-active drivers, audit files, billing for license monitoring.
• Samsara Hardware Management: order/install hardware, process invoices, troubleshoot device issues, coordinate gateway replacements.
• DOT Incident Management: BASICs monthly reporting, analyze violations, submit DataQs if incorrect.
• Post Accidents CMV: investigate driver compliance, follow checklists.
• HOS Compliance and FMCSA Drug/Alcohol Compliance: monitoring and audits, DISA reporting, roster updates.
• Entry Level Driver Training (ELDT): maintain Training Provider Registery, access FMCSA ELDT.
• Assist other departments (Fleet, Sales, Maintenance) as needed.

Job description

Barnhart Crane & Rigging is seeking a DOT Compliance Specialist to ensure company-wide adherence to FMCSA and DOT regulations. The role includes overseeing driver qualification files, maintaining regulatory records, and collaborating with multiple departments to manage compliance-centered processes.

The ideal candidate will be highly organized, adept at handling sensitive conversations, and capable of driving proactive compliance initiatives across the organization.