DOT Compliance Admin & Records Specialist

Xylem Tree Experts; Norfolk (VA); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Health insurance

401K

Job summary

Xylem Tree Experts in Norfolk, VA seeks a DOT Compliance Specialist to support and develop the DOT compliance program. The role involves heavy administrative tasks, including data entry, file maintenance, and scheduling.

You will assist with Driver Qualification Files, drug testing, inspections, and fleet registrations, while upholding company policies and standards. The candidate will work independently and with others, maintaining confidentiality and accuracy in all records.

Qualifications

• High School Diploma or equivalent.
• 2 years minimum of professional administrative experience.
• Experience in data entry.
• Knowledge of DOT and FMCSA regulations and requirements preferred.
• Knowledge of applicable laws, codes, regulations, policies, and procedures preferred.

Responsibilities

• Assemble and maintain Driver Qualification Files and notify drivers of expiring docs; schedule DOT drug screens and physicals; perform MVR reviews and FMCSA Clearinghouse queries.
• Schedule pre-employment, random, and post-accident testing; maintain DOT drug & alcohol testing rosters.
• Track and investigate inspections, citations, violations, and incidents for disputes.
• Assist with registrations and renewals of Fleet Vehicles, including IRP vehicles in multiple states.
• Maintain digital asset files by updating asset information and uploading documents.
• Provide administrative support for external and internal compliance audits.

Skills

Attention to detail

Microsoft Excel

Excellent communication

Data entry

Education

High School Diploma

Job description

Xylem Tree Experts in Norfolk, VA seeks a DOT Compliance Specialist to support and develop the DOT compliance program. The role involves heavy administrative tasks, including data entry, file maintenance, and scheduling.

You will assist with Driver Qualification Files, drug testing, inspections, and fleet registrations, while upholding company policies and standards. The candidate will work independently and with others, maintaining confidentiality and accuracy in all records.