Administrative Support for DOT Compliance - Norfolk, VA

ISA Certified Arborist; Norfolk (VA); In loco; USD 29.000 - 34.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

401K enrollment

Descrizione del lavoro

Xylem Tree Experts and Kendall Vegetation Services in Norfolk, VA seek an Administrative Support for DOT Compliance to handle documentation, data entry, and scheduling to maintain FMCSA compliance.

You will assemble Driver Qualification Files, manage drug testing rosters, track inspections, and support training documentation. Strong Excel skills and confidentiality are essential.

Competenze

• High School Diploma or equivalent.
• Minimum 2 years professional administrative experience.
• Knowledge of DOT and FMCSA regulations preferred.
• Knowledge of applicable laws, codes, regulations, policies, and procedures preferred.

Mansioni

• Assist with DOT Compliance program development and recordkeeping.
• Maintain Driver Qualification Files and notify drivers of expiring documentation and schedule DOT drug screens and physicals.
• Schedule pre-employment, random and post-accident testing and maintain DOT Drug & Alcohol testing rosters.
• Assist with inspections, citations, violations and incidents tracking for submission of disputes.
• Maintain vehicle registrations and renewals across multiple states (IRP).
• Maintain digital asset files and accident registers for DOT records.
• Provide administrative support for external and internal compliance audits.
• Maintain driver lists by class.
• Support CDL training program and compile compliant files for drivers.
• Support DOT training programs and update training records.

Conoscenze

Excel proficiency

Focus and teamwork

Written and verbal communication

Continuous improvement

Confidentiality

Formazione

High School Diploma or equivalent

2+ years administrative experience

Strumenti

FMCSA Data Q system

Descrizione del lavoro

Administrative Support for DOT Compliance - Norfolk, VA

• Pay or shift range: $21 USD to $25 USD
  This is an estimated pay range for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.
• Travel Required : No

Description

The DOT Compliance Specialist will support and assist in the continued and further development, implementation, and enhancement of the Department of Transportation Compliance program. This position will assist DOT Department Management with recordkeeping and maintaining required files in compliance with the above-listed authorities and company policies. This opportunity is heavy in administrative tasks, including data entry, reviewing documents for accuracy, and scheduling appointments.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Assist with the assembly and maintenance of Driver Qualification Files, including notifying drivers of expiring documentation/qualifications and scheduling DOT drug screens and physicals, performing MVR initial/annual reviews and pre‑employment/annual FMCSA Clearinghouse Queries.
• Support the DOT drug and alcohol program by scheduling pre‑employment, random and post‑accident testing as required as well as maintaining DOT Drug & Alcohol testing rosters.
• Assist with tracking and investigating inspections, citations, violations and incidents for submission of disputes through the FMCSA Data Q system and with government agencies.
• Assist with the initial and annual registrations and renewals of Fleet Vehicles, including IRP vehicles in multiple states.
• Maintain digital asset files through updating asset information and uploading documents to asset files.
• Maintain accident registers for DOT recordable and non‑recordable accidents.
• Provide administrative support for external and internal compliance audits.
• Maintaining driver lists by class.
• Collecting and maintaining Federal and Brake Inspector certifications for Fleet Technicians
• Provide administrative support to the company CDL training program and assist in compiling compliant files for drivers obtaining their CDL through the program.
• Support DOT training programs through issuing training and updating training records.
• Other duties as assigned.

This position requires the candidate to be able to work in a time sensitive, high visibility role. The candidate must be able to work independently and closely with others and manage business interactions in a positive and professional manner.

• Focus and teamwork
• Proficiency in Microsoft Excel
• Excellent written and verbal communication skills
• Demonstrates commitment to continuous improvement
• Ability to maintain confidentiality

Education and Experience

• High School Diploma or equivalent
• 2 years minimum of professional administrative experience
• Knowledge of DOT and FMCSA regulations and requirements preferred
• Knowledge of applicable laws, codes, regulations, policies, and procedures preferred

Position requires employee to be able to pass a background check and drug screen as required for this job.

Affirmative Action/EEO statement: Xylem Tree Experts and Kendall Vegetation Services provide equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, obligations, and activities may change at any time, with or without notice.

Reasonable Accommodation Statement

XKIG is an equal opportunity employer and complies with all federal, state, and local nondiscrimination laws, including the ADA. If you need a reasonable accommodation during the application or hiring process, please contact our Talent Acquisition team at 877-418-2999.

Benefits Offered:

This is a full-time position that offers health insurance benefits for medical, vision, and dental, as well as the option for enrollment in a 401K.

Paid Time Off (PTO)
Eligibility and accrual timelines vary by position with some roles gaining PTO immediately and others becoming eligible after a set period of employment. Details are provided during the hiring process and may vary for Union hires.

AI Usage Disclaimer:

As part of our commitment to efficiency and innovation, we may use artificial intelligence (AI) tools during the recruiting and onboarding processes. These tools assist with tasks such as resume screening, interview scheduling, and communication. All decisions regarding hiring and employment are ultimately made by our human team. If you have questions or concerns about this process, please contact our HR department.

Travel Required

No . Travel is not required.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.