Donor Revenue & Compliance Specialist

gatewaystaff; Southlake (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

gatewaystaff is seeking an on-site accounting professional in Texas to handle contributions processing, deposits, and reconciliations for a church organization. You will manage donor records, statements, and acknowledgments, and assist with invoice payments and vendor onboarding.

Key duties include audits, refunds controls, and ensuring accuracy across Pushpay and bank records, with collaboration from church leadership and volunteers for weekend deposits.

Responsibilities

• Processes cash, check, ACH, credit card, online, stock, and other contributions; reviews batches for accuracy, donor attribution, date, fund designation, campus, and payment method.
• Coordinates weekly contribution counting and deposits in accordance with internal control procedures, including dual custody of cash and checks and separation of counting, recording in Pushpay, depositing, and reconciling Pushpay to the bank.
• Work with Next Steps pastor overseeing the volunteers that count weekend deposits, helping as needed.
• Oversee internal gift card and Deacon audits.
• Reconciles contribution batch totals to deposit records, online giving reports, and merchant processor reports; researches unidentified contributions, duplicates, returned payments, and posting errors.
• Maintains accurate donor profiles, designations, pledges, and recurring gifts; prepares and distributes annual contribution statements and donor acknowledgments and responds to donor questions.
• Prepares invoices for facility rentals, event fees, conferences, retail activity, and other amounts owed to the church; monitors receivable balances, applies payments and credits, and follows up on past-due accounts.
• Obtains appropriate authorization before issuing refunds, credits, adjustments, or write-offs, and notifies leadership of disputed balances or collection concerns.
• Coordinates the recording in Pushpay and deposit of non-contribution receipts, ensuring proper identification by source, ministry, campus, event, and fund.
• Provide backup accounts payable support as assigned, including monitoring invoice submissions, reviewing documentation, routing invoices for coding and approval, and assisting with vendor onboarding and Forms W-9.
• Submits contribution, receivable, deposit, and accounts payable documentation to the outsourced accounting firm by established deadlines and assists with reconciliation, audit, and year-end requests.
• Completes Rock to Pushpay reconciliation quarterly.
• Safeguards cash, checks, donor information, and confidential records, and immediately reports suspected fraud, theft, or misuse of funds.
• Performs other duties as assigned.

Job description

gatewaystaff is seeking an on-site accounting professional in Texas to handle contributions processing, deposits, and reconciliations for a church organization. You will manage donor records, statements, and acknowledgments, and assist with invoice payments and vendor onboarding.

Key duties include audits, refunds controls, and ensuring accuracy across Pushpay and bank records, with collaboration from church leadership and volunteers for weekend deposits.