Accounts Payable & Missions Support Specialist

Gateway Church; United States; On-site; USD 52,000 - 78,000; Full time

Job summary

Gateway Church seeks an experienced Accounts Payable professional to manage invoices, reimbursements, and mission disbursements. You will route items for approvals, ensure proper coding, and maintain accurate payment records across checks, ACHs, and electronic payments.

You will support vendor onboarding, W-9 documentation, and annual 1099 preparation coordination, while upholding internal controls and fraud prevention across the accounts payable process.

Qualifications

• Experience processing vendor invoices, employee reimbursements, and various payments.
• Familiar with W-9 handling and annual 1099 preparation by a third party.
• Demonstrated focus on strong internal controls and accurate coding and approvals.

Responsibilities

• Route transactions through the ApprovalMax workflow and follow up on missing information or delays.
• Schedule approved invoices for payment and maintain records of checks, ACHs, and electronic payments.
• Oversee missions disbursements, gifts, and approved funding sources with the global department coordinator.
• Conduct internal audits of reimbursements and receipts to ensure proper documentation and approvals.

Skills

Accounts payable

Vendor management

Internal controls

Auditing

Attention to detail

Tools

ApprovalMax

W-9 forms

1099 preparation

Job description

Gateway Church seeks an experienced Accounts Payable professional to manage invoices, reimbursements, and mission disbursements. You will route items for approvals, ensure proper coding, and maintain accurate payment records across checks, ACHs, and electronic payments.

You will support vendor onboarding, W-9 documentation, and annual 1099 preparation coordination, while upholding internal controls and fraud prevention across the accounts payable process.