Donor Relations & Stewardship Coordinator

Ronald-McDonald-House-Charities-of-Tampa-Ba; Saint Petersburg (FL); Hybrid; USD 36,000 - 44,000; Full time

Benefits offered by this job

100% employer covered medical, dental,

Life Insurance

Vision (optional)

Short Term Disability (optional)

401(k) after 90 days

Job summary

Ronald McDonald House Tampa Bay seeks a Development Coordinator to provide administrative and operational support to the development team, advancing fundraising strategies and stewardship initiatives for families served by the organization. You will handle gift processing, donor acknowledgments, data integrity, and reporting, while assisting with direct mail campaigns, prospect research, and events.

This role offers growth within a mission-focused nonprofit and requires strong organization and

Qualifications

• Bachelor's degree in Nonprofit Management, Communications, Business, or commensurate experience in nonprofit.
• 1–3 years in donor relations, data entry, direct mail management, sales, marketing, fundraising, or community engagement.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time-management skills with ability to manage multiple projects and deadlines.

Responsibilities

• Gift Processing: daily data entry into Virtuous for monetary and in-kind gifts, online contributions, registrations, corporate matching, and phone donations.
• Donor Acknowledgments: print, prepare, and mail timely gift acknowledgment letters, postcards, and honorarium/memorial notifications.
• Database Maintenance: update constituent profiles, correct address/contact gaps, participate in quarterly data cleanup in Virtuous.
• Reporting & Reconciliation: assist in generating contact lists and campaign reports; assist Finance in weekly reconciliations between Virtuous and QuickBooks Online.
• Pledge Administration: record new pledges, log incoming payments, and prepare routine pledge balance summaries.
• Stewardship Execution: assist in delivering daily stewardship plan, handwritten notes, thank-you calls, donor milestones.
• Direct Mail & Appeals: assist with assembly, mail merges, labeling, and logistical coordination for annual campaigns.
• Program Assistance: provide administrative support for annual giving initiatives like Adopt A Room and Circle of Friends.
• Prospect & Grant Research: pull preliminary background information on potential donors using research tools.

Skills

Data entry

Donor management

Project management

Fundraising

Communication

Education

Bachelor's degree in Nonprofit Management/Communications/Business (or commensurate nonprofit experience)

Tools

Microsoft Office Suite

Job description

Ronald McDonald House Tampa Bay seeks a Development Coordinator to provide administrative and operational support to the development team, advancing fundraising strategies and stewardship initiatives for families served by the organization. You will handle gift processing, donor acknowledgments, data integrity, and reporting, while assisting with direct mail campaigns, prospect research, and events.

This role offers growth within a mission-focused nonprofit and requires strong organization and