Donor Relations & Philanthropy Administrator

The Jewish Federations of North America; Houston (TX); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Paid time off

Jewish holidays off

Dental, Vision, FSA, DCA, LPFSA

Job summary

The Jewish Federations of North America in Houston seeks an experienced Administrative Assistant to support the Chief Philanthropy Officer and philanthropy team. You will manage donor records, prepare materials, and coordinate events and campaigns.

You will work with marketing and operations to maintain up-to-date philanthropy content, ensure accurate donor documentation, and provide exceptional donor service. Evening/weekend events may be required.

Qualifications

• College degree preferred.
• 3–5 years of administrative, nonprofit, or fundraising experience preferred.
• Demonstrated organizational skills and attention to detail.
• Strong project and time management abilities.
• Team player and self-starter with excellent communication.
• Experience with databases/CRM and reporting tools.
• Discretion and confidentiality in handling donor information.
• Ability to balance multiple colleagues in a fast-paced environment.

Responsibilities

• Provide administrative and operational support to the Chief Philanthropy Officer.
• Serve as resource to Philanthropy Team members.
• Support Senior Director, Philanthropy, through data management and donor tracking.
• Manage Donor Honor Roll with Operations for donor recognition.
• Update philanthropy content on the website with Marketing.
• Process pledge submissions, donor records, and related transactions.
• Coordinate expense reporting, invoices, and purchasing requests.
• Assist with donor visits, meetings, and campaigns scheduling.
• Prepare donor materials, briefings, stewardship packets, nametags, and presentations.
• Coordinate philanthropy events and donor recognition initiatives.
• Maintain donor records and engagement history in the CRM.
• Collaborate with philanthropy, operations, marketing for effectiveness.
• Provide excellent donor service and responsive communication.

Skills

Verbal communication

Written communication

Project management

Time management

Customer service orientation

Interpersonal skills

Independent & collaborative

Attention to detail

Education

College degree preferred

Tools

CRM systems

Microsoft Office

Databases

Spreadsheets

Reporting tools

Job description

The Jewish Federations of North America in Houston seeks an experienced Administrative Assistant to support the Chief Philanthropy Officer and philanthropy team. You will manage donor records, prepare materials, and coordinate events and campaigns.

You will work with marketing and operations to maintain up-to-date philanthropy content, ensure accurate donor documentation, and provide exceptional donor service. Evening/weekend events may be required.