Philanthropy Administrator

Houstonjewish; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid time off

Jewish holidays off

Dental & Vision benefits

FSA / DCA

Job summary

The Jewish Federation of Greater Houston is seeking a dedicated Philanthropy Administrator to support day‑to‑day operations of the philanthropy team. You will assist the Chief Philanthropy Officer and Senior Director with donor records, reporting, and campaign activities.

In this role you will help manage donor recognition, coordinate events, and ensure timely processing of gifts and related transactions, while delivering exceptional donor service across the community.

Qualifications

• Requires college degree or equivalent with strong administrative experience.
• 3–5 years in nonprofit, fundraising, or related roles preferred.
• Excellent organizational, written and verbal communication skills.
• Ability to manage multiple tasks and deadlines while maintaining confidentiality.

Responsibilities

• Provide direct administrative and operational support to senior philanthropy leaders.
• Serve as administrative resource to Philanthropy Team members.
• Support data management, reporting, donor tracking, and follow-up.
• Manage Donor Honor Roll with Operations team for accurate recognition.
• Coordinate philanthropy events, donor communications, and campaigns.

Skills

Organizational skills

Communication skills

Project management

Team collaboration

Customer service

Education

College degree preferred

Tools

CRM systems

Microsoft Office

Job description

Jewish Federation of Greater Houston | Full time

Houston, United States

• Industry Nonprofit Charitable Organizations
• Work Experience 4-5 years
• City Houston
• State/Province Texas
• Country United States

Job Description

Reporting to the ChiefPhilanthropy Officer, the Philanthropy Administrator will join a growing andstrategic philanthropy team committed to elevating fundraising and engagementacross the Houston Jewish community. This highly organized professional willplay a critical role in supporting the day-to-day operations of thePhilanthropy team through donor administration, campaign support, datamanagement, stewardship coordination, and project management. The PhilanthropyAdministrator will provide direct support to the Chief Philanthropy Officer andSenior Director of Philanthropy, Annual Campaign, while also serving as a keyadministrative and operational resource for the broader Philanthropy Team.

The primary responsibilities for this role will include:

• Provide direct administrative and operational support to the Chief Philanthropy Officer
• Serve as a key administrative and operational resource to all members of the Philanthropy Team.
• Provide support to the Senior Director of Philanthropy, Annual Campaign, through data management, reporting, donor tracking, and administrative follow-up.
• Manage the annual Donor Honor Roll process in partnership with the Operations team, ensuring accurate donor recognition and acknowledgment.
• Work with the Marketing team to ensure regular updating of Philanthropy-related content on the Jewish Federation of Greater Houston website.
• Process pledge submissions, gift documentation, donor records, and other fundraising-related transactions in a timely and accurate manner.
• Coordinate expense reporting, invoice processing, purchase requests, and other departmental administrative functions.
• Assist with scheduling donor visits, volunteer meetings, campaign appointments, and philanthropy-related meetings.
• Prepare donor materials, briefings, stewardship packets, nametags, and presentations.
• Assist with the coordination and execution of philanthropy events, stewardship activities, donor recognition initiatives, and campaign programs.
• Maintain accurate donor records, engagement history, and fundraising activity within the organization’s CRM system.
• Work collaboratively with philanthropy colleagues, operations staff, marketing, and other departments to maximize organizational effectiveness and donor service.
• Provide exceptional customer service and responsive communication to donors, volunteers, and community stakeholders.

Requirements

• College Degree preferred
• Minimum three to five years of professional administrative, nonprofit, fundraising, or related experience preferred
• Exceptional organizational skills and attention to detail
• Strong project management and time management abilities
• Team player and self-starter
• Excellent verbal and written communication skills
• Strong customer service orientation and interpersonal skills
• Experience working with databases, CRM systems, spreadsheets, and reporting tools
• Proficiency in Microsoft Office Suite and other business software programs
• Demonstrated ability to maintain confidentiality and exercise discretion
• Experience supporting multiple team members in a fast-paced environment
• Ability to work independently and collaboratively
• Understanding of the Jewish community preferred
• Must be able to attend occasional evening and weekend events

PHYSICAL DEMANDS

This job requires prolonged periods sitting at a desk and working on a computer, frequent hearing and talking. Must be able to lift up to 15 pounds at times.

Benefits

• Paid time off
• Usual National plus Jewish holidays off
• Other optional benefits available include Dental, Vision, FSA, DCA, and LPFSA