Donor Relations & Fundraising Operations Coordinator

Clear Destination Inc.; Mesa, Northern (AZ, KY); Hybrid; USD 64,747,000 - 71,635,000; Full time

Job summary

A New Leaf seeks an Administrative Coordinator to support the Development team with major and planned giving activities. You will help manage donor communications, scheduling, donor records, and stewardship efforts while maintaining confidentiality and professionalism.

The role requires strong organizational skills, discretion, and the ability to juggle multiple priorities in a donor-centered environment. Hybrid work is available, with events and meetings across Maricopa and Pinal counties.

Qualifications

• High school diploma, GED, or equivalent required.
• Associate or bachelor’s degree preferred.
• 1–3 years of administrative, nonprofit, fundraising, donor relations, or related experience preferred.
• Experience with donor management/CRM systems; Raiser’s Edge/NXT a plus.
• Proficiency with Microsoft Office 365 (Word, Excel, Outlook, Teams, PowerPoint).

Responsibilities

• Coordinate and maintain calendars for Development staff and assist with meeting logistics.
• Draft, edit, format, and prepare donor communications and meeting materials.
• Communicate with donors, prospects, and external stakeholders with professionalism and discretion.
• Protect confidentiality and security of donor and sensitive information.
• Maintain donor/prospect records in CRM systems (Raiser’s Edge/NXT or designated).
• Generate routine reports and assist with data tracking and reporting.
• Coordinate donor stewardship activities and events, including invitations and RSVPs.
• Assist with donor communications, newsletters, and stewardship materials.
• Conduct donor research on philanthropic interests and giving history.
• Support Development team meetings and departmental priorities.
• Draft and coordinate donor proposals and materials for consistency and alignment.
• Provide process-improvement input for administrative and fundraising ops.
• Maintain professional, donor-centered interactions with stakeholders.

Skills

Strong organizational skills

Attention to detail

Excellent written and verbal comms

Discretion and confidentiality

Team collaboration

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Microsoft Office 365

Raiser’s Edge/NXT

Job description

A New Leaf seeks an Administrative Coordinator to support the Development team with major and planned giving activities. You will help manage donor communications, scheduling, donor records, and stewardship efforts while maintaining confidentiality and professionalism.

The role requires strong organizational skills, discretion, and the ability to juggle multiple priorities in a donor-centered environment. Hybrid work is available, with events and meetings across Maricopa and Pinal counties.