Donor Relations & Fundraising Coordinator

SmartRecruiters, Inc.; Lake Forest (IL); On-site; USD 39,000 - 54,000; Full time

Job summary

Northwestern Medicine is seeking a Philanthropy Coordinator to support the fundraising team and coordinate donor cultivation activities. You will work with philanthropy associates, managers, and leaders to manage data, communications, and events while ensuring adherence to policies and ethical standards.

The role emphasizes administrative excellence, calendar and expense management, and the ability to handle multiple projects with professionalism and discretion in a healthcare nonprofit

Qualifications

• Bachelor’s degree or 4 years equivalent work experience.
• 1+ years of experience in a fundraising, community outreach, healthcare, or administrative support position, preferably in a non-profit organization.
• Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to organize and think independently with orientation to deadline and detail.
• Excellent communication and interpersonal skills.
• High degree of professionalism, sensitivity, and integrity.
• Strong intellectual curiosity, initiative, and highly effective listening and communication skills.
• Proven ability to meet deadlines, communicate effectively, track details.
• Demonstrate a high level of flexibility in a team environment.
• Comfort handling multiple projects, accurately setting priorities on a regular basis, thinking creatively, and working as a collaborative team member.
• Healthcare industry experience.
• Experience with Raiser’s Edge database.

Responsibilities

• Provide administrative support, including data analysis and reporting, membership rosters and list management.
• Communicate (both verbally and in writing) with a wide range of donors, departments, employees, vendors, physicians, board members and volunteers; and serve as a liaison on behalf of NMF to foster strong donor and working relationships.
• Utilize database to document and support fundraising initiatives and activities of the team.
• Serve as team’s database power user owning and accessing the data as part of assigned duties or in fulfillment of assigned roles or functions within philanthropy. This includes following policies and reporting concerns related to data management and protection.
• Research and develop internal and external communications including presentations, speaking points, correspondence, and other written materials.
• Administer and track expenses; master the NMHC administrative systems including adhering to department and company financial policies; creating purchase orders and check requests; and processing invoices for payment against purchase order or general expense reimbursement.
• Provide essential support functions including calendar management support for the department leadership; facilitate and schedule meetings; book meeting rooms; arrange for catering; confirm attendance; and support in preparation and distribution of materials as necessary.
• Manage telephone operations, answer, screen, and direct telephone calls.
• Perform office management tasks including ordering and organizing office supplies; logistical coordination for office initiatives and events; assisting with building management requests; serving as a point person for administrative and operational needs of the relevant office location.
• Maintain procedure manuals; ensure appropriate communication to staff of changes in procedures.
• Participate in professional development opportunities to continuously strengthen leadership capabilities.
• Represent and provide support for NMF at appropriate events related to donor cultivation, stewardship, and fundraising activities. This includes interactions with various levels of donors and constituents, both internally and externally.
• Respond to unanticipated complex issues and manages critical and confidential information.
• Utilize meaningful metrics to assess outcomes and achieve goals.
• Exemplify the NMHC values of patients first, integrity, excellence, and teamwork.
• Perform other duties as assigned.

Skills

Microsoft Office

Education

Bachelor’s degree or 4 years equivalent work experience

Tools

Raiser’s Edge

Job description

Northwestern Medicine is seeking a Philanthropy Coordinator to support the fundraising team and coordinate donor cultivation activities. You will work with philanthropy associates, managers, and leaders to manage data, communications, and events while ensuring adherence to policies and ethical standards.

The role emphasizes administrative excellence, calendar and expense management, and the ability to handle multiple projects with professionalism and discretion in a healthcare nonprofit