Donor Relations Assistant, Principal Gifts

Upenn; Philadelphia, Northern (Philadelphia County, KY); Hybrid; USD 52,000 - 74,000; Full time

Job summary

The University of Pennsylvania is seeking a Development Assistant for Principal Gifts to provide high-level administrative support to four Senior Philanthropy Officers and the Strategic Partnerships team. You will manage meetings, prepare reports, and ensure accurate donor records in the central database, while coordinating communications with Penn’s leadership and donors.

Strong organizational skills, discretion, and proficiency with Microsoft Office and Salesforce are essential.

Qualifications

• High School Grad/GE Degree and 3 to 5 years of experience or equivalent combination is required.
• Bachelor’s degree preferred; knowledge of higher education or not-for-profit beneficial.
• Proficiency with Microsoft Office and Salesforce; strong internet research skills.

Responsibilities

• Administrative oversight over donor review meetings and related reports; schedule meetings, prepare materials, agendas, minutes and reports.
• Prepare gift agreements, process gift transmittals, track monthly pledge reminders, and prepare open-pledge reports.
• Liaise with Central Gifts and School/Center offices to ensure accuracy of records and gift entries.
• Create and manage reports databases; coordinate mailings; track donor pledge payments.
• Word process, compose, proofread, and edit correspondence; conduct donor research and prepare briefings.
• Staff events and programs (DAR) two meetings per year; support Senior Director and Executive Directors in travel arrangements.

Skills

Communication skills

Organizational skills

Administrative skills

Interpersonal skills

Attention to detail

Education

High School Diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Office

Salesforce

Job description

The University of Pennsylvania is seeking a Development Assistant for Principal Gifts to provide high-level administrative support to four Senior Philanthropy Officers and the Strategic Partnerships team. You will manage meetings, prepare reports, and ensure accurate donor records in the central database, while coordinating communications with Penn’s leadership and donors.

Strong organizational skills, discretion, and proficiency with Microsoft Office and Salesforce are essential.