Donor Gifts Accountant - NetSuite & CRM Specialist

aspeninstitute; Washington (District of Columbia); Hybrid; USD 71,000 - 91,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

Retirement benefits

Paid leave

Job summary

The Aspen Institute seeks a Staff Accountant – Gifts Processing to accurately process donor contributions, enter data in CRM+ and NetSuite, and generate tax receipts. The role supports gift processing workflows, ensures accurate donor records, and collaborates with Institutional Advancement for routine inquiries.

The role reports to the General Ledger Manager and requires attention to detail, organization, and willingness to learn in a high-volume environment.

Qualifications

• Bachelor’s degree in accounting or business administration, or equivalent combination of education and work experience.
• 3–5 years of progressively responsible experience in nonprofit gift processing, accounting, or donor operations.
• Experience with accounting systems (NetSuite and Salesforce preferred).
• Proficiency in Microsoft Excel, including advanced functions for data analysis and reconciliation.

Responsibilities

• Process daily gift batches in accordance with established procedures.
• Review gift documentation for completeness and accuracy prior to processing.
• Enter charitable contributions into the Institute's CRM system (CRM+).
• Generate and distribute charitable tax acknowledgment receipts using established templates and procedures.
• Maintain organized electronic records supporting gift transactions and tax acknowledgments.
• Correct gift batches and tax receipts as needed.
• Collaborate with the Office of Institutional Advancement to resolve routine gift processing questions.
• Ensure donor information, gift designations, and related data are entered accurately.
• Support month-end gift processing and reconciliation activities.
• Create new gift designation accounts in CRM+.
• Set up new constituent records in NetSuite and new donor records in CRM+.

Skills

Excel proficiency

Analytical skills

Communication skills

Organizational skills

Problem-solving

Collaboration

Education

Bachelor’s degree in accounting or business administration

Tools

NetSuite

Salesforce

Job description

The Aspen Institute seeks a Staff Accountant – Gifts Processing to accurately process donor contributions, enter data in CRM+ and NetSuite, and generate tax receipts. The role supports gift processing workflows, ensures accurate donor records, and collaborates with Institutional Advancement for routine inquiries.

The role reports to the General Ledger Manager and requires attention to detail, organization, and willingness to learn in a high-volume environment.