Strategic Fund Administration & Reporting Lead

U.S. Naval Academy Alumni Association & Foundation; Annapolis (MD); On-site; USD 67,000 - 84,000; Full time

Benefits offered by this job

Medical

Dental

Vision

FSA

HSA

403(b) retirement plan with employer 4

PTO 22 days

14 holidays

Life insurance

Disability

Identity theft protection

Professional development

Recreational facilities access

Naval Academy Primary School access

Job summary

The U.S. Naval Academy Alumni Association and Foundation is seeking an Assistant Director, Fund Administration and Reporting to oversee fund coding, reporting, and donor intent.

You will collaborate with Treasury, Development, and Yard leadership to ensure accurate fund management and transparent stewardship within a data-informed environment. This exempt role offers a competitive salary, comprehensive benefits, and opportunities for professional development on the Naval Academy’s historic

Qualifications

• Bachelor’s degree or equivalent experience in nonprofit management, finance, business administration, or a related field.
• Minimum of 3 years of experience in nonprofit fund management, finance, advancement operations, or data/reporting.
• Strong analytical, project management, and problem-solving skills.
• Excellent written and verbal communication abilities.
• Demonstrated experience with fundraising databases (Blackbaud CRM preferred) and Microsoft Office 365 tools.
• Commitment to accuracy, integrity, and professional growth.
• Understanding of CASE and higher education philanthropy standards preferred.

Responsibilities

• Collaborate with STAR leadership and Treasury to document and maintain fund management policies and reporting protocols.
• Develop and maintain a standardized system for fund categorization and coding aligned with campaign priorities, VSE standards, and the Naval Academy’s Strategic Plan 2030.
• Oversee the fund and designation inventory in the CRM, ensuring accuracy in fund status, purpose, spending availability, and supporting documentation.
• Work with the Regional Development team and Donor Experience and Strategy team to review and edit gift agreements for major and leadership gifts ensuring the gift agreement conforms to our fund administration standards.
• Coordinate fund activation and inactivation processes, ensuring that changes are reflected across systems and communicated to relevant teams.
• Serve as liaison with the Yard Comptroller’s Office to ensure alignment on fund categories, spending policies, and reporting requirements.

Skills

Analytical

Project management

Communication

Education

Bachelor’s degree or equivalent in nonprofit management/finance/business administration

Tools

Blackbaud CRM

Microsoft Office 365

Job description

The U.S. Naval Academy Alumni Association and Foundation is seeking an Assistant Director, Fund Administration and Reporting to oversee fund coding, reporting, and donor intent.

You will collaborate with Treasury, Development, and Yard leadership to ensure accurate fund management and transparent stewardship within a data-informed environment. This exempt role offers a competitive salary, comprehensive benefits, and opportunities for professional development on the Naval Academy’s historic