Donor Gift Data and Revenue Specialist

UC San Diego; San Diego (CA); On-site; USD 56,000 - 79,000; Full time

Job summary

UC San Diego’s Advancement Services seeks a Gift Revenue Records Coordinator to process donations, maintain precise gift records, and ensure accuracy of data across the donor information system. The role requires meticulous attention to detail, discretion, and strong organizational skills.

The position involves managing high volumes of data, updating the donor database, and collaborating with gift services and accounting teams to support fundraising operations.

Qualifications

• Proven experience in high‑volume data processing with fast, accurate typing (60 WPM).
• Ability to analyze diverse documentation to ensure complete, accurate gift data.
• Sustained attention to repetitive detail with accuracy.
• Experience updating/managing a donor database; fundraising database preferred.
• Resourceful problem-solver with ability to present alternatives and implement changes.
• Proficient in Excel and Word; ability to search, compile, and format data.
• Good math ability for standard applications; ability to work independently with good judgement.
• Ability to explain financial/database functions clearly to others.
• Strong time management and ability to meet deadlines in a multi-task environment.
• Excellent diplomacy, customer service, and confidentiality in handling sensitive information.
• Commitment to equity, diversity, and inclusion.

Responsibilities

• Handle donations and maintain accurate gift records.
• Ensure data accuracy for gift-related information.
• Use donor database tools to enter, maintain, and relay information.
• Maintain confidentiality and exercise discretion with sensitive data.
• Communicate with colleagues and donors in a professional manner.
• Support month-end and year-end close processes as needed.

Skills

High-volume data processing

60 WPM typing

Data analysis of donor records

Excel

Word

confidentiality & discretion

Independent work

Communication & customer service

Tools

Donor database

Job description

UC San Diego’s Advancement Services seeks a Gift Revenue Records Coordinator to process donations, maintain precise gift records, and ensure accuracy of data across the donor information system. The role requires meticulous attention to detail, discretion, and strong organizational skills.

The position involves managing high volumes of data, updating the donor database, and collaborating with gift services and accounting teams to support fundraising operations.