Donor-Focused Events Coordinator

Boys & Girls Clubs of Boston; Boston (MA); On-site; USD 55,000 - 65,000; Full time

Job summary

Boys & Girls Clubs of Boston is seeking a Special Events Coordinator to support planning and execution of fundraising and donor engagement events. You will manage timelines, RSVP tracking, collateral, and onsite support to help BGCB meet fundraising goals and build brand awareness.

Collaborate with the Special Events and Marketing teams, assist with executive support to the AVP of Business Development and Events, and help cultivate partnerships across the community.

Qualifications

• Self-motivated and resourceful with superior organizational and time management skills.
• Excellent interpersonal skills and ability to work collaboratively across departments.
• Must be a team player with the ability to work independently.
• Attention to detail and ability to manage multiple projects is critical.
• Ability to solve problems on the spot and respond with tact, diplomacy, and poise.
• Ability to represent BGCB at fundraising events and meetings.
• Willingness to travel to off-site Clubs, meetings, and events regularly.

Responsibilities

• Supports the planning and execution of BGCB’s signature events, including Annual Dinner and House Party.
• Oversees planning timelines and task assignments for events and helps ensure deadlines are met.
• Assists with the development and maintenance of event systems, timelines, and best practices.
• Provides administrative and logistical support to the AVP of Business Development and Events.
• Manages donor and sponsor communications and event follow-up assignments.
• Tracks event revenue and ensures data entry, invoicing, and reporting.

Skills

Time management

Interpersonal skills

Team player

Vendor management

Communication skills

Attention to detail

Education

Bachelor's degree (strongly preferred)

Tools

Excel

Microsoft Office

Job description

Boys & Girls Clubs of Boston is seeking a Special Events Coordinator to support planning and execution of fundraising and donor engagement events. You will manage timelines, RSVP tracking, collateral, and onsite support to help BGCB meet fundraising goals and build brand awareness.

Collaborate with the Special Events and Marketing teams, assist with executive support to the AVP of Business Development and Events, and help cultivate partnerships across the community.