Donor Data & Events Coordinator

Boys & Girls Club Of the Northern Plains; Brookings (SD); On-site; USD 38,000 - 54,000; Full time

Job summary

Boys & Girls Club of the Northern Plains is seeking a Resource Development Events and Data Coordinator to support donor data management, communications, and fundraising operations across multiple Club sites.

You will lead planning and execution of signature events, coordinate donor acknowledgments, and assist with newsletters and development reporting. This role emphasizes organization, collaboration, and relationship-based fundraising.

Qualifications

• High school diploma required; associate degree or relevant coursework preferred.
• Experience with databases, spreadsheets, and donor management systems preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Maintain accurate donor and pledge records within the CRM system (My ClubHub), including data entry, updates, reporting, and data cleanup.
• Track donations, pledges, campaign activity, and stewardship actions.
• Support recordkeeping for donor stewardship plans and the resource development calendar.
• Ensure donor data integrity and adherence to internal data standards.
• Prepare and process donor thank‑you letters, pledge confirmations, and acknowledgment communications.
• Assist with donor solicitation letters and pledge requests.
• Coordinate donor and development‑related mailings.
• Support donor recognition efforts, including spotlights and stewardship communications.
• Serve as the lead coordinator for Club special events, including the annual raffle, gala, Youth of the Year event, and other fundraising or community events.
• Plan, organize, and execute all aspects of events, including timelines, logistics, vendor coordination, and on‑site support.
• Provide administrative and logistical support for fundraising campaigns and initiatives.
• Assist with preparation, tracking, and follow‑up for fundraising activities.
• Support stewardship plans for individual donors and corporate partners.
• Collaborate with the marketing team to provide accurate donor data and content for newsletters and reports.
• Assist in the development of quarterly newsletters, donor spotlights, and development updates.
• Help manage timelines and materials aligned with the resource development calendar.
• Support promotion and communication efforts related to special events.
• Provide scheduling, coordination, and project support to the Regional Director(s) of Development, Administrative Team, and CEO.
• Assist with internal reporting, documentation, and data requests related to fundraising and development.
• Perform additional administrative and development‑related duties as assigned.

Skills

Organizational skills

Data management

Donor management systems

Microsoft Office

Written and verbal communication

Confidentiality

Multitasking

Education

High school diploma

Associate degree / relevant coursework

Tools

CRM system My ClubHub

Microsoft Excel

Job description

Boys & Girls Club of the Northern Plains is seeking a Resource Development Events and Data Coordinator to support donor data management, communications, and fundraising operations across multiple Club sites.

You will lead planning and execution of signature events, coordinate donor acknowledgments, and assist with newsletters and development reporting. This role emphasizes organization, collaboration, and relationship-based fundraising.