Impactful Executive & Development Coordinator

Boys and Girls Clubs of Boston; Boston (MA); On-site; USD 71,000 - 73,000; Full time

Job summary

Boys and Girls Clubs of Boston seeks an Executive and Development Assistant to support leadership, donor engagement, and operations at the Blue Hill Club. You will coordinate advisory board activities, assist with fundraising communications, and supervise staff in assigned areas, while ensuring compliance and efficient administration.

Responsibilities include grant support, donor stewardship, intake and reporting, and collaboration with Main Office departments.

Qualifications

• Bachelor’s degree in business administration, nonprofit management, communications, development, or related field.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Prior experience in executive support, administration, development, nonprofit operations, or similar role.
• Strong interpersonal, verbal, and written communication skills.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Ability to work independently and collaboratively as part of a leadership team.
• Valid driver’s license and reliable transportation.

Responsibilities

• Coordinate Advisory Board meeting logistics, materials, communications, and meeting minutes.
• Support fundraising communications and donor engagement activities.
• Coordinate logistics for fundraising events and donor engagement.
• Assist with grant administration, documentation, and reporting for program funding.
• Support annual appeals and donor follow-up activities.
• Identify, cultivate, and steward new and existing donors.
• Maintain donor records and contributions in Raiser’s Edge.
• Coordinate communication between Club and Main Office departments.
• Manage administrative correspondence, mail, records, and office communications.
• Maintain licenses, permits, and administrative documentation.
• Assist visitors and respond to inquiries, representing BGCB professionally.
• Coordinate office supplies, equipment, and inventory records.
• Oversee staff supervision and training for assigned areas.
• Support program schedules and field trip coordination across departments.
• Participate in supervision and professional development opportunities.
• Assist with recruitment for assigned positions.

Skills

Executive support

Nonprofit operations

Interpersonal communication

Organizational skills

Attention to detail

Independence & discretion

Driver's license

Education

Bachelor’s degree in business administration, nonprofit management, communications, development

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Raiser’s Edge

Job description

Boys and Girls Clubs of Boston seeks an Executive and Development Assistant to support leadership, donor engagement, and operations at the Blue Hill Club. You will coordinate advisory board activities, assist with fundraising communications, and supervise staff in assigned areas, while ensuring compliance and efficient administration.

Responsibilities include grant support, donor stewardship, intake and reporting, and collaboration with Main Office departments.