Donor Experiences and Events Assistant

Indiana University Foundation; Bloomington (IN); On-site; USD 48,000 - 50,000; Full time

Job summary

Indiana University Foundation seeks a Donor Experiences and Events Assistant to ensure donor experiences, recognition activities, and events run smoothly at the Showalter House in Bloomington, IN. You will manage run‑of‑show, nametags, catering, and onsite support, then compile attendance reports for the donor database.

You’ll also oversee department purchasing and accounting tasks while coordinating with campus partners.

Qualifications

• Bachelor's degree preferred.
• 2 years of experience in event logistics, coordination, or a related field.
• Experience supporting budgeting or finance functions is strongly preferred.
• Combinations of education and experience will be considered.

Responsibilities

• Provide event support including timelines and run-of-show documents, nametags, and catering onsite.
• Compile reports and enter attendance into the donor database after events.
• Coordinate purchasing of event supplies, maintain stock, monitor equipment, and process department accounting.
• Manage shared inboxes, keep forms/procedures current, and stay adept with technology supporting the team.

Skills

Organizational skills

Customer service

Attention to detail

Relationship building

Autonomy

Writing & editing

Communication

Digital literacy

Education

Bachelor's degree preferred

Tools

Microsoft Office

Excel

Word

Job description

• Compensation: USD 48,000 - USD 50,000 - yearly

Company Description

The Indiana University Foundation (IUF) is committed to advancing Indiana University by inspiring generosity, strengthening relationships, and supporting opportunities that create lasting impact for students, faculty, alumni, donors, and communities. As part of the IU advancement community, IUF helps connect people to the programs, initiatives, and ideas that move Indiana University forward.

Job Description

The Indiana University Foundation is seeking a Donor Experiences and Events Assistant to help turn private support into impact by keeping the donor experiences, recognition activities, and events that connect people to Indiana University running smoothly.

A major part of your work involves event support, managing timelines and run‑of‑show documents, handling nametags, coordinating catering, and being present onsite. After events wrap, you compile reports and enter attendance information into the donor database. You bring a service‑oriented mindset to this work, staying detail‑focused and collaborative to make sure nothing slips and every event reflects well on IUF.

You also keep the department running smoothly day‑to‑day by coordinating the purchasing of event supplies and department materials, maintaining stock levels and storage areas, monitoring equipment, and handling department accounting from check requests and invoice follow‑up to travel reimbursements. You're the go‑to person colleagues rely on to keep things organized, current, and ready, managing shared inboxes, keeping forms and procedures accurate, and staying sharp on the technology that supports the team's work.

Beyond just your team, you will work with colleagues across the university and with external vendors and partners who help bring events to life. If you like organizing moving parts, thrive when plans pivot, and take pride in watching an event come together, we encourage you to apply today.

Qualifications

Education & Experience

• Bachelor's degree preferred
• 2 years of experience in event logistics, coordination, or a related field
• Experience supporting budgeting or finance functions is strongly preferred
• Combinations of education and experience will be considered

Knowledge, Skills & Abilities

• Proficiency in basic Microsoft Office suite required, with enhanced abilities in Word and Excel
• Strong organizational and customer service skills
• Ability to multi‑task with meticulous attention to detail
• Ability to build working relationships across all levels, both internally and externally
• Ability to work with autonomy and take ownership of assigned responsibilities
• Excellent writing and editing skills
• High degree of comfort working in an environment where business needs fluctuate and change regularly
• Ability to exercise good judgment in the handling of confidential information
• Demonstrated ability to leverage technology to manage projects and streamline day‑to‑day work
• Professional demeanor and situational awareness

Additional Information

This is an on‑site position based at the Indiana University Foundation Showalter House in Bloomington, IN. The salary range for this position is $48,000-$50,000 annually, commensurate with experience.

The IUF is committed to providing a safe, respectful, and professional work environment that is free of Discrimination and Harassment. The IUF will not tolerate any form of Discrimination or Harassment based on the Individual’s race, ethnicity, religion, color, sex, age, national origin, genetic information, sexual orientation, disability, gender identity or expression, ancestry, marital status, protected veteran status, pregnancy, or any other basis prohibited by law.