Program Coordinator - Affinity Giving

Indiana University Foundation; Indiana (PA); Hybrid; USD 50,000 - 52,000; Full time

Job summary

The Indiana University Foundation (IUF) seeks a highly organized, detail-oriented professional to support Affinity Giving programs through communications, volunteer engagement, event coordination, and administrative support in Indianapolis. This role collaborates with the Black Philanthropy Circle, Latino Philanthropy Circle, Queer Philanthropy Circle, and Women’s Philanthropy among others.

Reporting to the Director of Affinity Giving, the position emphasizes coordinating meetings, preparing

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Experience in program coordination, communications, event planning, volunteer management, or fundraising support.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Office.

Responsibilities

• Coordinate communications including emails, newsletters, meeting materials, and volunteer correspondence.
• Support volunteer leadership groups by scheduling meetings and recording minutes.
• Assist with planning and executing events, donor engagement activities, receptions, and meetings.
• Coordinate annual giving campaigns and donor outreach initiatives.
• Maintain volunteer and donor records and program documentation.
• Partner with Events, Marketing, Stewardship, Donor Relations, and other departments.
• Assist donor stewardship activities and donor renewals.
• Support gift processing, budget tracking, and reimbursements.
• Manage calendars and process invoice payments.

Skills

Communications

Event planning

Volunteer management

Donor relations

Administration

Project management

Microsoft Office

Education

Bachelor's degree or equivalent combination of education and experience

Tools

Outlook

Word

Excel

PowerPoint

Job description

TheIndiana University Foundation (IUF)advances the mission of Indiana University by inspiring philanthropy that fuels student success, pioneering research, and transformational impact across Indiana and beyond.

At IUF, we connect donors to the causes they care about most—turning passion into purpose and generosity into lasting impact. Our team values collaboration, innovation,data informedstrategy, and meaningful relationships, all within a culture that supports professional growth andmission‑drivenwork.

The Indiana University Foundation (IUF) isseekinga highly organized, detail-oriented professional to support Affinity Giving programs through communications, volunteer engagement, event coordination, and administrative support.Affinity Giving creates opportunities for communities to collectively invest in the people, programs, and initiatives they care about most at Indiana University through philanthropy.

Reporting to the Director of Affinity Giving, this position playsan important rolein supporting philanthropic communities, including theBlack Philanthropy Circle, Latino Philanthropy Circle, Queer Philanthropy Circle, Women's Philanthropy, and future affinity-based initiatives. The successful candidate will work closely with volunteers, donors, colleagues, and university partners to help deliver meaningful engagement opportunities that advance philanthropic participation and impact.

What You'll Do

• Coordinate communications including emails, newsletters, meeting materials, social media content, and volunteer correspondence.
• Support volunteer leadership groups by scheduling meetings, preparing materials, recording minutes, and tracking follow-up activities.
• Assistwith planning and executing events, donor engagement activities, receptions, meetings, and special programs.
• Coordinate annual giving campaigns, crowdfunding efforts, IU Day engagement activities, and donor outreach initiatives.
• Maintain volunteer and donor records, membership rosters, mailing lists, and program documentation.
• Partner with colleagues across Events, Marketing, Stewardship, Donor Relations, and other departments to support program goals.
• Assistwith donor stewardship activities, membership renewals, and donor acquisition efforts.
• Support gift processing, budget tracking, reimbursements, and other administrative functions as needed.
• Ensureaccuraterecordkeeping andmaintainconfidential information with professionalism and discretion.
• Manage calendars, support team completing mileage reimbursement & travel arrangements, andprocessinvoice payments.
• Bachelor's degree or equivalent combination of education and experience.
• Experience in program coordination, communications, event planning, volunteer management, customer service, fundraising support, administration, ora relatedfield.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational and project management abilities with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiencywith Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to exercise sound judgment andmaintainconfidentiality.

Thecompensation Rangeis$50,000–$52,000annually,commensuratewith experience.This is aHybrid Role(Remote Tuesdays & Thursdays)at our Indianapolis location.

The IUF is committed to providing a safe,respectfuland professional work environment that is free of Discrimination and Harassment. The IUF will not tolerate any form of Discrimination or Harassment based on the Individual’s race, ethnicity, religion, color, sex, age, national origin, genetic information, sexual orientation, disability, gender identity or expression, ancestry, marital status, protected veteran status, pregnancy, or any other basis prohibited by law.