Executive Assistant

Indiana University Foundation; Indianapolis (IN); On-site; USD 62,000 - 67,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

The Indiana University Foundation is seeking an Executive Assistant to support the Vice President for Advancement and two Associate Vice Presidents, overseeing Indianapolis and regional campus fundraising programs. This role demands exceptional organization, proactive communication, and the ability to manage multiple priorities with discretion.

Responsibilities include complex calendar management, travel planning, preparing briefing materials and presentations, supporting leadership meetings,

Qualifications

• Bachelor's degree required.
• Three or more years of administrative or executive support experience required.
• Experience supporting senior leaders preferred.
• Experience in a fast-paced, collaborative environment preferred.

Responsibilities

• Manage complex calendars, meetings, and travel for senior leaders.
• Prepare briefing materials, presentations, and correspondence.
• Support leadership meetings, special projects, and strategic initiatives.
• Serve as a primary resource for Indianapolis and Regional Development staff.
• Assist with donor and prospect records, reporting, and communications.
• Process expense reports, reimbursements, and budget-related transactions.
• Coordinate with university and foundation partners to support fundraising activities.
• Maintain confidential information with the highest level of professionalism.

Skills

Calendar management

Travel coordination

Executive support

Communication

Confidentiality

Donor records

Education

Bachelor's degree

Job description

• Compensation: USD 62,000 - USD 67,000 - yearly

Company Description

The Indiana University Foundation (IUF) advances the mission of Indiana University by inspiring philanthropy that fuels student success, pioneering research, and transformational impact across Indiana and beyond.

At IUF, we connect donors to the causes they care about most—turning passion into purpose and generosity into lasting impact. Our team values collaboration, innovation, data informed strategy, and meaningful relationships, all within a culture that supports professional growth and mission‑driven work.

Job Description

The Indiana University Foundation is seeking a highly organized, proactive, and professional Executive Assistant to support the Vice President for Advancement and two Associate Vice Presidents serving Indiana University's Indianapolis and Regional campus fundraising programs.

This role is ideal for someone who enjoys managing multiple priorities, partnering with senior leaders, and serving as a key resource for a dynamic team. The Executive Assistant plays a critical role in keeping leaders informed, organized, and prepared while helping ensure the smooth operation of the Indianapolis and Regional Development office.

What You'll Do

• Manage complex calendars, meetings, and travel arrangements for senior advancement leaders.
• Prepare meeting materials, briefing documents, presentations, and correspondence.
• Support leadership meetings, special projects, and strategic initiatives.
• Serve as a primary resource for Indianapolis and Regional Development staff.
• Assist with donor and prospect records, reporting, and departmental communications.
• Process expense reports, reimbursements, and budget‑related transactions.
• Coordinate with university and foundation partners to support fundraising activities and leadership engagement.
• Maintain confidential information with the highest level of professionalism.

Qualifications

• Bachelor's degree required.
• Three or more years of administrative, executive support, or related experience required.
• Experience supporting senior leaders or executives preferred.
• Experience working in a fast‑paced, collaborative environment preferred.

Additional Information

The compensation Range is $62,000 – $67,000 annually, commensurate with experience. This is a Hybrid Role (Remote Tuesdays & Thursdays) at our Downtown Indianapolis location.

Equal Opportunity

The IUF is committed to providing a safe, respectful and professional work environment that is free of Discrimination and Harassment. The IUF will not tolerate any form of Discrimination or Harassment based on the Individual’s race, ethnicity, religion, color, sex, age, national origin, genetic information, sexual orientation, disability, gender identity or expression, ancestry, marital status, protected veteran status, pregnancy, or any other basis prohibited by law.