Executive Assistant, Indianapolis & Regional Development

Indiana University Foundation; Indiana (PA); Hybrid; USD 62,000 - 67,000; Full time

Job summary

Indiana University Foundation is seeking an Executive Assistant to support the Vice President for Advancement and two Associate Vice Presidents for Indianapolis and Regional campus fundraising programs. The role requires managing complex calendars, travel, materials, and communications while safeguarding confidential information.

It offers a hybrid schedule with remote Tuesdays and Thursdays at our Downtown Indianapolis location, and it emphasizes collaboration with senior leaders and

Qualifications

• Bachelor's degree required.
• Three or more years of administrative, executive support, or related experience required.
• Experience supporting senior leaders or executives preferred.
• Experience working in a fast-paced, collaborative environment preferred.

Responsibilities

• Manage complex calendars, meetings, and travel arrangements for senior advancement leaders.
• Prepare meeting materials, briefing documents, presentations, and correspondence.
• Support leadership meetings, special projects, and strategic initiatives.
• Serve as a primary resource for Indianapolis and Regional Development staff.
• Assist with donor and prospect records, reporting, and departmental communications.
• Process expense reports, reimbursements, and budget-related transactions.
• Coordinate with university and foundation partners to support fundraising activities and leadership engagement.
• Maintain confidential information with the highest level of professionalism.

Skills

Calendar management

Executive support

Travel coordination

Communications

Education

Bachelor's degree

Job description

Overview

The Indiana University Foundation (IUF) advances the mission of Indiana University by inspiring philanthropy that fuels student success, pioneering research, and transformational impact across Indiana and beyond.

At IUF, we connect donors to the causes they care about most—turning passion into purpose and generosity into lasting impact. Our team values collaboration, innovation, data‑informed strategy, and meaningful relationships, all within a culture that supports professional growth and mission‑driven work.

The Indiana University Foundation is seeking a highly organized, proactive, and professional Executive Assistant to support the Vice President for Advancement and two Associate Vice Presidents serving Indiana University 39;s Indianapolis and Regional campus fundraising programs.

This role is ideal for someone who enjoys managing multiple priorities, partnering with senior leaders, and serving as a key resource for a dynamic team. The Executive Assistant plays a critical role in keeping leaders informed, organized, and prepared while helping ensure the smooth operation of the Indianapolis and Regional Development office.

What You'll Do

• Manage complex calendars, meetings, and travel arrangements for senior advancement leaders.
• Prepare meeting materials, briefing documents, presentations, and correspondence.
• Support leadership meetings, special projects, and strategic initiatives.
• Serve as a primary resource for Indianapolis and Regional Development staff.
• Assist with donor and prospect records, reporting, and departmental communications.
• Process expense reports, reimbursements, and budget-related transactions.
• Coordinate with university and foundation partners to support fundraising activities and leadership engagement.
• Maintain confidential information with the highest level of professionalism.

Qualifications

• Bachelor's degree required.
• Three or more years of administrative, executive support, or related experience required.
• Experience supporting senior leaders or executives preferred.
• Experience working in a fast-paced, collaborative environment preferred.

The compensation Range is $62,000 – $67,000 annually, commensurate with experience. This is a Hybrid Role (Remote Tuesdays & Thursdays) at our Downtown Indianapolis location.

Ready to help connect donor passion with the future of Indiana University? This posting will be open for a minimum of 10 days with the potential to extend. Apply today and join the Indiana University Foundation.

The IUF is committed to providing a safe, respectful and professional work environment that is free of Discrimination and Harassment. The IUF will not tolerate any form of Discrimination or Harassment based on the individuals race, ethnicity, religion, color, sex, age, national origin, genetic information, sexual orientation, disability, gender identity or expression, ancestry, marital status, protected veteran status, pregnancy, or any other basis prohibited by law.